HRIS Specialist
Posted 3 days ago by Totaljobs
£65,000 Per year
Undetermined
Undetermined
Ladywood, Birmingham (B16), B4 6EQ
Summary: The HRIS Specialist role at Rullion involves managing and enhancing HR systems, particularly Workday, to align with business needs within a rail organization. The position requires expertise in HRIS configuration, integration management, and compliance, while also supporting the HR functional governance. The specialist will collaborate with various stakeholders to ensure effective system performance and continuous improvement. This role is pivotal in maintaining operational documentation and leading system changes from project phase to business as usual (BAU).
Key Responsibilities:
- Maintain the HR and Payroll system (Workday) and configure changes across various modules.
- Manage and monitor integrations to and from Workday.
- Act as a Subject Matter Expert (SME) in HR systems development aligned with global/regional strategy.
- Support HR functional ownership, governance, and controls.
- Provide best-practice guidance on Workday functionality.
- Coordinate and prioritize HR functional technology change requests.
- Participate in problem-solving related to process, service, technology, and data issues.
- Create and maintain operational documentation for HR technology.
- Lead system implementations and changes from project phase to BAU.
- Manage system performance issues and incident management.
- Stay updated with system releases and changes in functionality.
- Conduct User Acceptance Testing (UAT) to ensure compliance with HR legislation.
- Support pay award configuration changes and data maintenance.
- Communicate upcoming HR system changes and manage position-based access.
- Drive improvements and build relationships with internal teams.
- Manage annual maintenance activities, including system releases.
Key Skills:
- In-depth experience using HR/Payroll Systems.
- Experience in configuring changes in HCM, Time Tracking, Absence, and Payroll.
- Experience managing multiple downstream systems and interfaces.
- Experience implementing changes to support the employee life cycle.
- Experience with User Acceptance Testing (UAT) and incident management.
- Good communication skills and working knowledge of Excel.
- Desirable experience using Workday, SAP, Oracle, Peoplesoft, or Zellis.
- Understanding of complex terms and conditions in HR.
- Experience in a shared services environment.
- Proactive approach to work and ability to implement improvements.
Salary (Rate): £65000 yearly
City: Birmingham
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Detailed Description From Employer:
Rullion is offering an exciting opportunity for an HRIS Specialist ready to make an impact within a well-established rail organisation. In this role, you'll take ownership of HR systems, supporting their ongoing development and ensuring they effectively meet the needs of the business and its workforce.Join a forward-moving rail organisation where your expertise will help power the systems behind a workforce that keeps the country connected
Purpose of the Role:
- Maintain the companies HR and Payroll system (Workday)
- Configure changes across HCM, Time Tracking, Absence, Security, Integrations, Reporting and Payroll modules in Workday.
- Manage and monitor integrations to and from Workday.
- SME in the development of HR systems in line with the HR global/ regional strategy, maximizing the use and value of our HR Systems and tools.
- Support the HR functional ownership, governance and controls.
- Partner with representatives of CIO, CTO, Regional SME's and application support teams
- Provide best-practice guidance on Workday functionality, ensuring system scalability and adherence to legal and company compliance.
- Co-ordinate and prioritise HR functional technology changes requests.
- Participate in problem solving in relation to process, service, technology and data issues.
- Creating and maintaining operational documentation in relation to the deployed HR technology and hand over into HRIS BAU and shared services.
- The SME for how people data should be transacted and moved around between systems.
- Supporting HRIS on best practice and continuous improvement in relation to HR systems and data.
- Lead system implementations/ changes from project phase to BAU
- Liaise with customers, colleagues, key stakeholders and third parties to manage system requirements
- Lead data governance activities and audits
- In-depth understanding of payroll processing
- Work as part of a small team to support the business
Main duties and responsibilities:
- Manage system performance issues and incident management
- Configure changes i.e. new work schedules, new collective agreements, new paytype etc
- Undertake all required trainings
- Stay up to date with system releases and change in functionality
- Managing and maintaining integrations
- UAT- review scenarios to ensure functionality is compliant with HR Legislation and company policy/ processes. Complete testing.
- Create the appropriate user documentation and procedures to support new implementations and changes, also assist in training on the updated functionality.
- SME for HR Systems
- Support with pay award configuration changes and data maintenance
- Support and upload mass data changes
- Communicates upcoming HR system changes
- Work with regional process owners on regular basis to confirm upcoming needs, anticipates impact on change
- Prepares cut-over plans for go-live of anything new
- Manage position-based access in line with Company policy/ role framework/ GDPR
- Raise any concerns/ risks appropriately
- Work closely with the business and internal teams to drive improvements and build good working relationships
- Manage annual maintenance activities i.e. two system releases annually.
Skills and Experience:
- Essential
- In-depth experience using HR/ Payroll Systems
- Experienced in configuring changes in HCM, Time Tracking, Absence and/ orPayroll.
- Experience managing multiple downstream systems, interfaces, annual upgrade/ patching activities
- Experience implementing change/ new solutions to support the employee life cycle
- UAT
- Experience managing incidents
- Experience with people data (HR & payroll)
- Experience using reporting tools
- Good communication skills
- Good working knowledge of Excel
- Desirable
- Experience using Workday/ SAP/ Oracle/ Peoplesoft/ Zellis
- Experience in automation
- Understanding of complex terms and conditions
- Experience working in a similar role, ideally within a shared services environment
- You will have an understanding of organisation and people data, ideally in a complex business environment working with multiple sets of terms and conditions.
- Have good understanding of common HR processes with a track record and sound knowledge of HRIS solutions and utilisation of complex multi-site, multinational matrix type business environment.
Behavioural Competencies:
- Approaches goals and objectives with drive, energy and enthusiasm
- Has a 'right first time' and 'can do 'attitude
- Generates ideas
- Delivers excellent customer service
- Proactive approach to work and uses own initiative to implement improvements
- Embraces new challenges, is hands on operationally and gets things done
- Sets high standards of work for self, and team, and consistently achieves these
- Commitment to good governance
- Listens attentively to others' perspectives and provides constructive feedback and coaching
- Adhere to core values
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.