HRIS – Officer - Fixed term
Posted 1 week ago by Essendi
Negotiable
Fixed-Term
Undetermined
London Area, United Kingdom
Summary: The HRIS Officer at Essendi will support the HR team in managing HRIS processes and queries for a fixed-term contract of up to 12 months. This role involves ensuring data accuracy, liaising with stakeholders, and providing system training and support. The ideal candidate will possess strong interpersonal skills and a solution-oriented attitude while maintaining attention to detail under pressure.
Key Responsibilities:
- Manage the data cleanse process for the UK workforce.
- Review and manage all data/transactions submitted by the hotels for accuracy and compliance.
- Liaise with the Corporate office in Paris and external Project Consultants on system development.
- Ensure HR, Payroll, Resourcing, and L&D modules are functioning as expected.
- Assist in reviewing and documenting HR & Payroll processes and making recommendations.
- Develop standard reports for ongoing customer needs.
- Maintain data integrity in systems by analyzing data.
- Deliver systems administration and provide user support for the HRIS.
- Handle systems queries and process requests related to problem solving and technical faults.
- Support users through a helpdesk service for employee/manager self-service.
- Produce communication addressing global changes/issues impacting users.
- Design user guides for end users as needed.
- Provide system training to HR and non-HR users.
- Seek opportunities to learn new skills and develop expertise for effective role delivery.
Key Skills:
- HRIS Platforms Expertise (e.g., Oracle HCM, ADP).
- Database Management and understanding of data structures, queries, and reporting tools.
- System Configuration understanding, including workflows, permissions, and integrations.
- Data Privacy & Compliance knowledge (GDPR and HR data security standards).
- Employee Lifecycle Management understanding (onboarding, offboarding, record keeping).
- Data Accuracy & Integrity to ensure reliable HR data.
- Identifying and resolving system issues quickly.
- Streamlining HR workflows using technology.
- Stakeholder Management skills.
- Training & Support capabilities for educating staff on system usage.
- Attention to Detail.
- Time Management.
- Adaptability during system upgrades or migrations.
Salary (Rate): undetermined
City: London
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: fixed-term
Seniority Level: Mid-Level
Industry: HR
About the Company Essendi is looking for an HRIS Officer for a period of up to 12 months fixed term contract to join our HR team. You will be part of the Hammersmith Support office team of 70 people and also part of the wider team of our hotels.
About the Role As an HRIS Officer, you will play a vital role in assisting with the management of HRIS processes and queries from start to finish. The HRIS Officer will report to the HR Manager and work closely with our Senior HR & Benefits Advisor. You will work to resolve issues and escalate to the Senior HR & Benefits Advisor where necessary. This position would suit an organised, competent and committed individual with a can-do and solution-oriented attitude which is maintained under pressure. You will be confident and resilient, flexible with strong attention to detail whilst being a supportive team player. This role would best suit someone with excellent interpersonal skills who can confidently liaise with internal and external stakeholders.
Responsibilities
- Manage the data cleanse process for the UK workforce.
- Review and manage all data/transactions submitted by the hotels to ensure its accuracy and compliance before it is submitted to the payroll interface.
- Liaise with the Corporate office in Paris and external Project Consultants on the system development as needed.
- Work closely with the various stakeholders to ensure that the HR, Payroll, Resourcing and L&D modules are functioning as expected.
- Assist with reviewing and documenting processes undertaken within HR & Payroll and making recommendations for their development.
- Assist in development of standard reports for ongoing customer needs.
- Help maintain data integrity in systems by analysing data.
- Assist in delivering systems administration and maintain and provide user support for the Human Resources Information System.
- Deal with systems queries and process requests in relation to problem solving, systems configuration and technical faults.
- Maintain and support users through a helpdesk service for employee/manager self-service.
- Produce the necessary communication to address global changes/issues impacting users.
- Design user guides for end users as needed.
- Provide system training to HR and non-HR users.
- Actively seek opportunities to learn new skills and develop expertise that would contribute to the effective delivery of the role.
Required Skills
- HRIS Platforms Expertise with experience with systems like, Oracle HCM, ADP, or similar.
- Database Management and understanding of data structures, queries, and reporting tools.
- System Configuration understanding, experience with workflows, permissions, and integrations.
- Data Privacy & Compliance: GDPR and HR data security standards.
- Employee Lifecycle Management, understanding onboarding, offboarding, and record keeping.
- Data Accuracy & Integrity to ensure clean and reliable HR data.
- Identifying and resolving system issues quickly.
- Streamlining HR workflows using technology.
- Stakeholder Management as will be working with HR teams, GMs, IT.
- Training & Support by educating GMs and HR staff on system usage.
- Creating user guides and process documentation as needed.
- Attention to Detail
- Time Management
- Adaptability (especially during system upgrades or migrations)