HR Senior Administrator

HR Senior Administrator

Posted 1 week ago by 1755147933

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Negotiable
Undetermined
Undetermined
Bristol, England
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Agenda (Meeting) Agile Methodology Device Tracking Software Finance JIRA Management Microsoft 365 Microsoft Excel Microsoft Word Notetaking Project Management Project Management Office (PMO) Stakeholder Management Templates Time Management

Summary: Our client in the Defence and Security sector is seeking an HR Senior Administrator to support their Digital Solutions (IT) PMO team on a contract basis. This role involves assisting the PMO Lead and Senior PMO Analyst with planning, coordination, and reporting tasks. The position requires strong organizational skills and the ability to engage with multiple stakeholders effectively. The ideal candidate will be proactive and detail-oriented, contributing to the success of the PMO team.

Key Responsibilities:

  • Preparing the agenda and assuring project packs for the weekly Stage Gate Review
  • Managing the Digital Solutions (IT) PMO Mailbox, ensuring timely responses and resolutions
  • Coordinating the induction of new starters into the function
  • Supporting the wider function on access requests and issues with key tools such as Jira and SharePoint
  • Action and note-taking, along with chasing updates across the function
  • Raising and tracking Purchase Requisitions (PRs) and liaising with procurement and finance as needed
  • Supporting tracking financial commitments by coordinating with Project Managers
  • Assisting the Head of BMT (Transformation and Governance) with preparation for audits and quarterly risk reviews
  • Supporting the consistent use of tools, templates, and documentation standards across the function
  • Providing general support to the PMO Lead, including presentation preparation
  • Acting as a central coordination point between the PMO team and the DSPMO Mailbox
  • Building strong working relationships with BMT (Business Management Team), DIO (Delivery Integration Office), and delivery teams

Key Skills:

  • Proven experience as a Senior Administrator supporting a diverse team
  • Strong organisational and time management skills
  • Excellent written and verbal communication skills
  • Comfortable working with multiple stakeholders
  • Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP)
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Experience using SAP
  • Experience using JIRA
  • Detail-focused with a proactive mindset
  • Able to work independently and collaboratively across diverse teams
  • Resilient, adaptable, and able to juggle multiple priorities

Salary (Rate): undetermined

City: Bristol

Country: England

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: IT

Detailed Description From Employer:

Job description


Our client, a key player in the Defence and Security sector, is currently seeking a proficient HR Senior Administrator to join their Digital Solutions (IT) PMO team on a contract basis. This role is pivotal in supporting the PMO Lead, Senior PMO Analyst, and key stakeholders to ensure effective planning, coordination, and reporting across the function.

Key Responsibilities:


PMO Tasks

  • Preparing the agenda and assuring project packs for the weekly Stage Gate Review
  • Managing the Digital Solutions (IT) PMO Mailbox, ensuring timely responses and resolutions
  • Coordinating the induction of new starters into the function
  • Supporting the wider function on access requests and issues with key tools such as Jira and SharePoint
  • Action and note-taking, along with chasing updates across the function


Ad Hoc Tasks

  • Raising and tracking Purchase Requisitions (PRs) and liaising with procurement and finance as needed
  • Supporting tracking financial commitments by coordinating with Project Managers
  • Assisting the Head of BMT (Transformation and Governance) with preparation for audits and quarterly risk reviews
  • Supporting the consistent use of tools, templates, and documentation standards across the function


Stakeholder Engagement

  • Providing general support to the PMO Lead, including presentation preparation
  • Acting as a central coordination point between the PMO team and the DSPMO Mailbox
  • Building strong working relationships with BMT (Business Management Team), DIO (Delivery Integration Office), and delivery teams

Skills & Experience Required:


Essential

  • Proven experience as a Senior Administrator supporting a diverse team
  • Strong organisational and time management skills
  • Excellent written and verbal communication skills
  • Comfortable working with multiple stakeholders


Desirable

  • Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP)
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Experience using SAP
  • Experience using JIRA

Personal Attributes:

  • Detail-focused with a proactive mindset
  • Able to work independently and collaboratively across diverse teams
  • Resilient, adaptable, and able to juggle multiple priorities


If you are an organised and proactive HR Senior Administrator looking for a challenging role in the Defence and Security sector, we encourage you to apply now. Join our client and contribute to the success of their dynamic Digital Solutions (IT) PMO team.

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