HR Executive - Payroll, Pensions & Benefits (12 month FTC)

Organisation Overview: Professional Game Match Officials (PGMO) is entering a new and exciting era as we strive to continue enhancing refereeing standards. PGMOL manage and develop the 600 Match Officials operating in the elite game in England and are building a broader, highly-skilled workforce to provide the best possible wrap-around support available to aid officials’ performance for the benefit of the game.

Role Purpose: It’s an exciting time to join PGMO, as we continue to go through a period of transformational change across our people, systems and processes. You’ll be part of a hardworking and dedicated HR team that’s passionate about delivering excellent service and continuously improving the employee experience. The HR Executive will be responsible for the efficient administration, accuracy and compliance of all payroll, pensions and employee benefits activities within the organisation. They will play a key role in ensuring employees are paid accurately and on time, pension contributions are managed effectively, and benefits processes are administered seamlessly. With the recent implementation of SAP, the successful candidate will also utilise their system knowledge to enhance process efficiency, and support continuous improvement within the department. The postholder must also have a strong work ethic and a proactive approach to learning and they will enjoy working collaboratively in a fast paced environment and take pride in ensuring accuracy and quality in everything we do.

Main Duties: (Include but are not limited to)

• Payroll Administration & Coordination
• Manage the end to end monthly payroll process, ensuring accuracy, timeliness and compliance with statutory requirements.
• Collaborate with Finance and HR teams to reconcile payroll reports and resolve discrepancies.
• Ensure accurate data input and maintenance within SAP including new starters, leavers, salary changes and variable pay.
• Respond to employee queries regarding pay, tax and deductions in a timely and professional manner.
• Pensions Administration
• Administer both our Standard Life pension scheme (for employees) and People Pension scheme (for workers) including enrolment, contributions and compliance with pension legislation.
• Maintain a strong working relationship with the organisations pensions and benefits broker, seeking advice and guidance to ensure offerings meet the needs of our workforce.
• Liaise with external pension providers to ensure accurate data exchange and reporting.
• Reconcile and submit pension contributions, ensuring timely payments.
• Support pension communications and maintain accurate records of opt ins and opt outs.
• Benefits and Wellbeing programmes
• Manage employee enrolment, removals and changes for our Private Medical Insurance scheme, ensuring accurate data exchange.
• Collaborate with Psychology team to promote and communicate employee wellbeing initiatives and benefits offered through external providers.
• Administer and promote our employee benefits offering including our electric car scheme, health insurance, life assurance and other company perks.
• Systems & Process Improvement
• Act as an SAP HR system super user, ensuring employee data accuracy and smooth process flow between HR, payroll and benefits.
• Support system updates, testing and new integrations.
• Ensure GDPR and data privacy standards are maintained across all processes.
• Develop and maintain user guides and support materials to help employees navigate and effectively use the SAP HR System.
• Onboarding & HR Operations Support
• Support the onboarding process for all new starters, including carrying out HR inductions.
• Liaise with line managers to support the creation and delivery of induction plans.
• Working with IT to arrange the setup and delivery of laptops, accounts and system access.
• Coordinate with the Operations team to ensure new starter kit and equipment are delivered on time.
• Provide data insights for internal and external reporting for auditing purposes (e.g. ONS Surveys & Headcount)
• Manage the HR inbox by categorising and forwarding emails to the HR team and responding to emails in a timely fashion.
• Maintain accurate new starter data and documentation within SAP HR and personnel files.
• Provide support with recruitment scheduling and coordination to ensure an efficient and positive candidate experience.
• Contribute to employer branding activities that reflect and promote the organisations modernisation strategy and values.
• Draft employment contracts for new joiners and arrange for them to be issued and signed via the electronic signature platform.

Person Specification: (Experience, qualifications, skills, aptitudes, and personal qualities)

Essential:

Qualifications/experience:

• Previous experience in HR, payroll or administrative role.
• CIPD Level 3 (or working towards) would be an advantage.

Skills:

• Strong proficiency in using SAP HR system
• Intermediate or higher Microsoft Excel skills (VLOOKUP’s and Pivot tables)
• Excellent oral and written communication skills.
• Strong numerical and analytical skills.
• Organisational skills that enable prioritisation of workload whilst ensuring attention to detail.
• Confident in handling confidential information

Behaviours:

• Resilient and calm.
• Collaborative and approachable.
• Strong work ethic
• A proactive, hands-on and “can do” attitude.

Interests:

• Developing a career in Human Resources.
• Interest in working in a sporting environment.

Safeguarding

PGMO is committed to safeguarding and ensuring the welfare and protection of children and vulnerable adults and expects all employees to share this commitment. As such, the post holder will be subject to any relevant security checks as required.

We will remove barriers that prospective candidates might face at any stage of our recruitment process. If you have a disability and would like the advert in an alternative format, or would like to talk about how we can adjust the interview process to best support you, please contact recruitment@pgmol.com.

Please note that the closing date for this role is Friday 14th November. We encourage you to apply as soon as possible as in the event that we receive a large number of applications, the position may be filled before the listed closing date. To avoid missing out, please do submit your application at your earliest convivence.