HR Coordinator

HR Administrator (Temporary)

We are seeking a proactive and highly organised HR Administrator to provide comprehensive administrative support across recruitment, onboarding, HR systems, and general HR operations for a highly respected Royal College based in central London. This role requires an individual who can work independently with minimal supervision, manage competing priorities, and maintain a high level of accuracy and professionalism.

Recruitment and Onboarding Administration

• Provide administrative support throughout the end-to-end recruitment and onboarding process.
• Draft and publish recruitment adverts across appropriate channels.
• Coordinate interview scheduling and candidate communications.
• Support recruitment activities, including shortlisting administration and interview arrangements.
• Draft and issue offer letters, contracts, agreements, and onboarding documentation.
• Complete and monitor pre-employment compliance checks, including DBS checks where required.
• Liaise with relevant departments to coordinate onboarding arrangements for new starters.
• Maintain accurate electronic and paper personnel records.
• Ensure recruitment schedules are kept up to date and accurately maintained.

HR Administration

• Provide high-quality general HR administrative support across the employee lifecycle.
• Assist with the administration of consultancies, secondments, service level agreements and related arrangements.
• Respond to queries received through HR and recruitment inboxes, escalating where appropriate.
• Provide cover and administrative support for other HR team members as required.
• Support HR projects and process improvement initiatives.

HR Systems and Record Management

• Maintain accurate employee records using HR and recruitment systems.
• Input and update employee data, including absence, leave, contractual changes and other HR records.
• Manage and maintain long-term absence records and tracking spreadsheets.
• Ensure all HR records are accurate, complete and maintained in accordance with data protection requirements.
• Assist with payroll administration by preparing and submitting relevant starter, leaver and contractual change information.
• Support the processing and logging of invoices relating to recruitment and HR activities.

Reporting and Compliance

• Support the production of recruitment metrics and management information reports.
• Assist with audits and compliance checks to ensure HR and recruitment processes meet legal and organisational requirements.
• Escalate issues, risks or inconsistencies in a timely manner.
• Maintain confidentiality and handle sensitive information with discretion.
• Ensure all activities are carried out in accordance with GDPR and relevant employment legislation.

Stakeholder Support

• Act as a first point of contact for HR and recruitment-related enquiries.
• Provide clear, accurate and professional advice and guidance within the scope of the role.
• Build effective working relationships with employees, candidates, managers and external stakeholders.
• Ensure all interactions are professional, inclusive, respectful and customer-focused.

Person Specification

• Previous administrative experience within an HR, recruitment or office environment.
• Clear and concise written communication skills.
• Strong organisational skills with excellent attention to detail.
• Experience of maintaining accurate records and handling confidential information.
• Ability to manage competing priorities and work to deadlines.
• Good communication and interpersonal skills.
• Ability to work effectively as part of a team.
• Proactive, self-motivated and able to work with minimal supervision.
• Good working knowledge of Microsoft Office applications, including Word, Excel, Outlook and Teams.
• Strong data entry and keyboard skills.
• Professional and approachable manner.
• Willingness to undertake a DBS check prior to starting employment.

Desirable

• CIPD qualification or working towards CIPD accreditation.
• Experience of using HR Information Systems (HRIS) or Applicant Tracking Systems (ATS).
• Previous experience supporting recruitment and onboarding processes.

Candidate Profile

The ideal candidate will be a highly organised HR Administrator with strong administrative and recruitment support experience. They will be confident working independently, capable of managing a varied workload and committed to delivering a professional, efficient and accurate service across all aspects of HR administration and recruitment.

Closing DateDeadline: 29 September 2026