HR Assistant (Retainer)
Posted 1 day ago by UNOPS
Negotiable
Undetermined
Undetermined
EMEA
Summary: The HR Assistant (Retainer) role focuses on implementing HR strategies and procedures, particularly in talent acquisition and administration. The position involves supporting recruitment processes, advising personnel on their conditions of service, and maintaining HR records and monitoring systems. The role also emphasizes knowledge building and sharing within the organization.
Key Responsibilities:
- Implement HR strategies and procedures ensuring compliance with UNOPS rules and regulations.
- Support recruitment processes including offers, rejections, and updating online information systems.
- Conduct reference checks, longlisting, and organize testing and interviews.
- Advise personnel on their conditions of service and facilitate onboarding processes.
- Research HR-related issues and assist in preparing reports and notes.
- Maintain monitoring systems and follow up on HR processes in electronic systems.
- Liaise with HQ and UN system units for information exchange and follow-up.
- Manage record maintenance and payroll verification processes.
- Facilitate knowledge building and training for operations/projects staff on HR.
- Contribute to knowledge networks and communities of practice.
Key Skills:
- Completion of secondary school or equivalent; Bachelor's Degree in Business Administration or Human Resource Management is an asset.
- Four years of experience in human resource management or administration with secondary education.
- At least two years of experience with computers and office software, preferably Google Workspace.
- Experience with web-based management systems is an advantage.
- Fluency in written and oral English; knowledge of a second UN working language is desirable.
- UNOPS/UN experience is desirable.
Salary (Rate): undetermined
City: undetermined
Country: undetermined
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Application period 13-Aug-2025 to 28-Aug-2025
Functional Responsibilities:
Summary of Key Functions:
Implementation of HR strategies and procedures
Talent Acquisition and Administration
Knowledge building and sharing
Ensures implementation of HR strategies and procedures , focusing on achievement of the following results:
Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
Talent Acquisition and Administration
Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information systems in line with UNOPS policy.
Undertakes reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments, Finalizes selection and other process approvals.
Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
Research precedents and present recommendations to the supervisor, taking into account institutionalized exceptions.
Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.
Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Set up and maintain reference files/records.
Follow up or process payroll verification.
Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
Manage record maintenance; including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.
Ensures facilitation of knowledge building and knowledge sharing , focusing on achievement of the following results:
Participation in the training for the operations/ projects staff on HR.
Contributions to knowledge networks and communities of practice.
Education/Experience/Language requirements:
Education:
Completion of secondary school or equivalent is required. A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience.
Experience:
With secondary education, four years experience in supporting a human resource management area or administration area is required. At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable. Experience in working with web-based management systems will be an added advantage. UNOPS/UN experience is desirable.
Language Requirements:
Fluency in written and oral English is required. Knowledge of a second UN working language is desirable
Think big. Meet challenges head-on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
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Remarks:
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.