HR Assistant (Maternity Cover)
Posted 1 week ago by Solus
Negotiable
Undetermined
Undetermined
Birmingham, England, United Kingdom
Summary: The HR Assistant role is a maternity cover position from November 2025 to June 2026, based in Birmingham, focused on providing comprehensive support within the People department. Key responsibilities include maintaining HR records, assisting in health and safety inductions, and supporting various HR initiatives and audits. The role emphasizes effective communication between HR and employees, ensuring confidentiality and compliance with health and safety regulations. The position requires collaboration with multiple internal and external stakeholders to enhance employee engagement and development.
Key Responsibilities:
- Maintain employee confidentiality and protect operations by keeping HR information secure.
- Prepare and conduct health and safety inductions for new staff.
- Maintain HR employee files, both paper-based and electronic, and update Bright HR.
- Transfer paper/manual files to Teams folders and organize existing electronic documents.
- Support disciplinary and grievance meetings by taking accurate minutes.
- Assist in preparation for Investors in People (IIP) audits and other assessments.
- Maintain Health and Safety records, including weekly fire alarm testing.
- Update Health and Safety risk assessments on BrightSafe.
- Communicate updates on Health and Safety legislation to management.
- Create monthly communications on volunteering opportunities with the Canal and River Trust.
- Organize seasonal volunteering events with the People Officer.
- Create training documents and sign-off sheets for warehouse equipment.
- Ensure regular Employee Forum meetings and manage the Above and Beyond recognition scheme.
- Provide information for ISO90001 and other certifications as needed.
- Sourcing and booking training providers for mandatory training.
- Create learning paths for employees on Leapsome and update regularly.
Key Skills:
- Previous experience in Human Resources Administration.
- CIPD qualified Level 3 or above, or working towards the qualification.
- Secondary education standard C Grade or above.
- Patient, tactful, diplomatic, and approachable demeanor.
- Ability to remain calm in difficult situations.
- Good commercial awareness and confidence in gathering facts.
- Respect for confidentiality and sensitivity regarding personal details.
- Strong organizational and problem-solving skills.
- Attention to detail and accuracy in work.
- Proficient in databases, spreadsheets, word processing, and Bright HR software.
- Highly motivated with excellent communication and people skills.
- Excellent verbal and written English language skills.
Salary (Rate): undetermined
City: Birmingham
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Job Title: HR Assistant - Maternity Cover (Nov 2025 – June 2026)
Department: People / Human Resources
Location: Birmingham
Reporting to : Head of People
Overview of the position: The HR Assistant duties involve a wide range of support activities inside the People department, which range from coordinating meetings to maintaining the HR employee database to recruitment. The position, alongside the Head of People and HR Officer – Employee Relations & Reward, will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. The role will also assist in creating policies, processes and documents. The role will have particular emphasis on employee health and safety and development.
Key accountabilities:
- Maintains employee confidence and protects operations, by always keeping human resources information confidential.
- Preparing and conducting health and safety inductions with all new members of staff.
- Maintains the Human Resources employees’ files, both paper-based and electronic by updating Bright HR.
- The main project within the maternity cover is to transfer paper/manual files onto Teams folders for each employee. The project would also involve transferring existing electronic documents into the Teams folders to complete a comprehensive HR database.
- Supporting the People Officer and Head of People in disciplinary and grievance meetings by ensuring that accurate minutes are taken.
- Supporting the Head of People in preparation for Investors in People (IIP) audits and supporting other members of the management team with additional audits and assessments.
- Working together with the Head of People to maintain Health and Safety records. This will include the weekly fire alarm and call point testing.
- Updating Health and Safety risk assessments on BrightSafe the Peninsula Health and Safety website.
- Sending out updates and useful information links to management team on Health and Safety legislation changes.
- Creating monthly communications to all staff on new volunteering opportunities with our core charity partner of the Canal and River Trust.
- Alongside the People Officer, help organise other seasonal volunteering events such as ‘Be A Star’ Christmas campaign for the Salvation Army.
- Working alongside the Warehouse Manager to create training documents and sign off sheets for the tile cutting machines and associated cutting tools.
- Supporting the People Officer to ensure that the Employee Forum meetings are held regularly and nominations for the Above and Beyond reward and recognition scheme are collected and monthly votes take place.
- Providing Business Systems Manager with information for ISO90001 and other certifications when required.
- Sourcing and booking training providers for mandatory training of manual handling, fire marshals and first aiders.
- Working alongside the Head of People to create learning paths for employees on Leapsome (learning platform).
- Sourcing training courses and providers for agreed courses following PDR discussions. To be updated on Leapsome on a regular basis, timescale to be agreed.
Key relationships:
External : Recruitment agencies, Peninsula Employment Law and Health and Safety, External candidates, and IIP Auditors
Internal : Head of People, People Officer – Employee Relations and Reward, internal departments of Sales Support, Operations, Marketing, Samples, Warehouse, Showroom and Senior Management and ASMs.
Qualifications, experience, and personal qualities:
- Previous experience in Human Resources Administration
- CIPD qualified Level 3 or above, or working towards the qualification
- Previously educated to secondary education standard C Grade or above
- Patient, tactful, diplomatic, and approachable
- Ability to stay calm in difficult situations
- Good commercial awareness
- Demonstrate confidence about gathering facts and statistics
- Respect the importance of confidentiality and sensitivity as the candidate will be dealing with employees’ personal details
- Good organisational and problem-solving skills
- Ability to work accurately, with good attention to detail
- Be able to use databases, spreadsheets, word processing and Bright HR software packages
- A highly motivated individual with a strong work ethic, excellent communication, and people skills
Language skills: Excellent verbal and written English.
Solus Ceramics Ltd is an Equal Opportunities Employer. The company is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion, nationality, ethnic origin, disability, medical history, skin colour, marital status, genetic information or parental status. We base all our employment decisions on merit, job requirements and business needs
Should you wish to apply for this position then please send you CV and covering letter to Head of People, Holly Oag - hollyoag@solusceramics.com