HR and Office Administrator
Posted 6 days ago by The Duke of Edinburgh's International Award Foundation
Negotiable
Undetermined
Hybrid
England, United Kingdom
Summary: The HR and Office Administrator will collaborate closely with the Senior HR Manager to provide comprehensive support across the employee life-cycle, implement HR processes, and manage office operations. This role requires strong communication and organizational skills, as well as the ability to handle confidential information. The candidate will also assist with administrative tasks, including travel arrangements and diary management. This position is primarily office-based with some flexibility for remote work.
Key Responsibilities:
- Managing the end-to-end process of recruitment and onboarding, ensuring adherence to EDI policy.
- Creating recruitment packs using Canva.
- Advertising using appropriate job boards.
- Liaising with agencies to source candidates when necessary.
- Scheduling interviews and seeking references, DBS checks, contracts, etc.
- Organising equipment and inductions.
- Updating and maintaining the organisational chart.
- Managing leavers, including arranging collection of equipment and notifying finance and IT.
- Conducting exit interviews.
- Managing employee or HR data confidentially for various HR tasks and projects.
- Supporting the implementation of various policies and maintaining HR systems.
- Assisting with payroll and pension matters as required.
- Supporting benefits renewal and administration.
- Being the first point of contact for internal HR queries.
- Processing HR and Office related invoices.
- Coordinating ‘Lunch and Learn’ sessions with colleagues.
- Managing general email boxes for the organisation and specific teams.
- Maintaining relationships with relevant building staff.
- Managing incoming and outgoing post.
- Assisting the Executive Assistant to the Secretary General with diary coordination and travel planning.
Key Skills:
- Previous administrative experience in office management or HR.
- Strong written and verbal communication skills.
- Excellent attention to detail.
- Strong organizational skills.
- Positive and flexible approach to work.
- Ability to problem solve.
- Integrity and ability to handle confidential information.
Salary (Rate): undetermined
City: undetermined
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
We are seeking a HR and Office Administrator who will work closely with the Senior HR Manager providing advice and support to managers and staff across the full range of employee life-cycle activities. As well, this role will assist with the implementation and improvement of processes and policies, HR systems and data and provide pragmatic advice to managers and staff on HR matters such as probation, attendance, performance management and leaver processes. Additionally, this role will support in the management of the office ensuring its smooth operation which includes but is not limited to; health and safety, liaising with building’s facilities management company, and ensuring the safe and efficient day-to-day management for employees. As well they will provide general administration of the organisation including working on complex international travel arrangements, comprehensive diary management, and acting as the point of contact for existing and potential business partners and contacts. This role will suit a candidate who has previous administrative experience either in office management or HR. The ideal candidate will have strong written and verbal communication, an excellent eye for detail and strong organisational skills. They will have a positive and flexible approach to their work, demonstrating ability to problem solve. A people person with the integrity and ability to hold confidential information is vital for this role. This is a primarily office-based role with some flexibility around working from home.
Key Responsibilities:
- Managing the end-to-end process of recruitment and onboarding, ensuring it adheres to our EDI policy. Specifically:
- Creating recruitment packs using Canva
- Advertising using appropriate job boards
- Liaising with agencies when necessary to source candidates
- Scheduling of interviews
- Seeking references, DBS checks, contracts etc and relevant employment needs depending on geographical location of role
- Organising equipment
- Organising inductions
- Update and maintain the organisational chart
- Managing leavers. Specifically:
- Arranging collection of equipment
- Notifying finance and IT
- Conducting exit interviews
- Managing appropriately and confidentially employee or HR data in relation to various HR tasks and projects
- Support in maintaining and the implementation of various policies
- Support the running of HR systems
- Supporting benefits renewal and maintaining its administration
- Supporting with the organisation’s EDI efforts
- Be first point of contact for internal HR queries
- Assisting with payroll and pension matters where required
- Support on reporting key HR metrics to relevant members
- Processing HR and Office related invoices
- Coordinating ‘Lunch and Learn’ sessions with colleagues.
Office Administration
- Managing the general email boxes for the organisation and specific teams
- Maintaining relationship with relevant building staff
- Managing incoming and outgoing post, disseminating internally as required, and ensuring that outgoing post is managed in a timely manner
- Assist the Executive Assistance to the Secretary General in providing support to the Secretary General and Senior Leadership Team, including diary coordination, meetings, key projects and travel planning.
The closing date is 12 noon on 3rd July.