HR Administrator-PAMS
Posted 1 week ago by Ryanair - Europe's Favourite Airline
Negotiable
Undetermined
Undetermined
Prestwick, Scotland, United Kingdom
Summary: The HR Administrator-PAMS role involves coordinating reception duties and maintaining a professional environment while managing various HR administrative tasks. Responsibilities include handling incoming calls, managing visitor access, assisting with HR reports, and ensuring compliance with health and safety and GDPR guidelines. The position requires strong organizational skills and proficiency in Microsoft Office, along with the ability to work under pressure in a fast-paced setting. Previous experience in reception, HR, or administration is essential for candidates applying for this position.
Key Responsibilities:
- Coordinating reception duties and maintaining the reception area and meeting rooms.
- Answering incoming phone calls, transferring calls, and taking accurate messages.
- Preparing temporary IDs for visitors and managing access to appropriate areas.
- Assisting with the production of HR reports and various HR procedures.
- Managing incoming post and deliveries to reception.
- Assisting with processes for Ryanair Audit compliance.
- Photocopying, scanning, and electronic filing of HR documents.
- Supporting the monitoring of the PAM HR mailbox and responding to queries.
- Assisting with employee queries and HR presentations.
- Performing any other duties as required by management.
Key Skills:
- Strong organizational and interpersonal skills.
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and knowledge of Smartsheets.
- Ability to work under pressure and meet tight deadlines.
- Excellent verbal and written communication skills.
- Previous experience in reception, HR, or administration.
- Ability to work on own initiative.
- Clean Disclosure Scotland and references for the last 5 years.
- Unrestricted right to work in the UK.
- Excellent verbal and written English language skills.
Salary (Rate): undetermined
City: Prestwick
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Description
Co-ordinating Reception duties in a professional manner. Maintaining the Reception area and meeting room to an appropriate standard. Answering incoming phone calls, transferring calls, taking and passing on accurate messages to the appropriate individual or department. Obtaining a list of contractors/other visitors due on site each week and prepare temporary ID’s and issue when visitors arrive at Reception. Assisting with the production of PAML ID’s and logging accurately to provide access to the appropriate areas. Ensuring visitors and employees behave in a professional manner in the Reception area. Always complying with health and safety procedures. Complying with confidentiality, GDPR, sensitivity guidelines in relation to personal information. Managing incoming post and relevant deliveries to Reception. Managing the booking system for the Reception meeting room (HR staff usage). Managing employees arriving at Reception requesting to speak to HR. Assisting with production of a variety of HR reports as required. Providing administrative assistance in a variety of HR procedures and processes including recruitment, security documentation, accurate data updates and note taking etc. Assisting with processes required for Ryanair Audit compliance such as verbal reference checks etc. Photocopying, scanning, electronic filing and uploading to Natural HR of HR and employee documents. Assisting with the preparation of documents for Permanent Airport ID’s and contacting the Airport. Supporting the monitoring of PAM HR mailbox, directing emails to the appropriate member of the team and replying to queries as required. Assisting with basic employee queries and HR presentations such as Induction. Any other duties that may be required to assist with the daily running of the HR department and Reception. Any other duties requested by a member of management.
Requirements
Must be able to work under pressure in a fast-paced environment. Must be able to work to tight deadlines effectively and efficiently. Must possess strong organisational and interpersonal skills. Must be proficient in Microsoft Office (Outlook, Excel, Word, Powerpoint) and have a working knowledge of Smartsheets. Must have the ability to work on own initiative. Must have excellent verbal and written communication skills. Must have previous experience in either Reception, HR or Administration. Successful candidate must be able to obtain a clean Disclosure Scotland and provide references for the last 5 years including gaps in employment history, in order to obtain an Airport ID. All applicants must have the unrestricted right to work in the UK. Excellent verbal and written English language.
Benefits
Competencies