Housekeeping Specialist
Posted 1 week ago by Val Wade Recruitment
£19 Per hour
Undetermined
Undetermined
London Area, United Kingdom
Summary: The Housekeeping Coordinator role is a temporary position until the end of August 2025, focused on providing administrative support to a university housekeeping team in Central London. The successful candidate will be responsible for managing staff rotas, handling enquiries, and ensuring operational excellence across multiple facilities. This position requires strong organizational skills and the ability to work independently in a fast-paced environment. Fluency in English and conversational Spanish is desirable, along with experience in administrative roles within facilities or housekeeping services.
Key Responsibilities:
- Provide administrative support to senior housekeeping staff, including managing staff rotas, absence tracking, and ordering supplies.
- Act as the first point of contact for internal and external enquiries, resolving or escalating as necessary.
- Log and monitor maintenance and cleaning requests through the CAFM (Planon) system.
- Raise purchase orders and manage procurement processes using finance software (Agresso).
- Liaise with suppliers and contractors, ensuring timely delivery and stock availability.
- Maintain and update records on COSSH, health & safety, mandatory training, and HR-related data.
- Assist with the preparation of reports, compliance documents, and operational KPIs.
- Coordinate training schedules and ensure department compliance with all procedures.
- Support departmental communications and diary management for senior staff.
Key Skills:
- Excellent communication and interpersonal skills, with fluency in written and spoken English.
- Conversational Spanish is also desirable.
- Strong organisational and time management skills, able to meet tight deadlines.
- Confident working independently and taking initiative.
- Previous experience in an administrative or coordinator role within a busy operational environment.
- Familiarity with facilities or housekeeping functions is highly desirable.
- Experience using systems such as CAFM (Planon) and Agresso is an advantage as is a knowledge of COSHH.
Salary (Rate): £19.20/hr
City: London
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Housekeeping Coordinator, Temp until end of August 2025, £19.23 per hour plus holiday pay, 35 hours per week, Central London
Are you an experienced administrator with a background in facilities or housekeeping services? We're seeking a highly organised Interim Housekeeping Co-Ordinator to provide much needed support to a university housekeeping team. This is an excellent opportunity to join a supportive and high-performing team, where your coordination and administrative skills will play a vital role in ensuring operational excellence across multiple buildings and facilities.
Key Responsibilities:
- Provide administrative support to senior housekeeping staff, including managing staff rotas, absence tracking, and ordering supplies.
- Act as the first point of contact for internal and external enquiries, resolving or escalating as necessary.
- Log and monitor maintenance and cleaning requests through the CAFM (Planon) system.
- Raise purchase orders and manage procurement processes using finance software (Agresso).
- Liaise with suppliers and contractors, ensuring timely delivery and stock availability.
- Maintain and update records on COSSH, health & safety, mandatory training, and HR-related data.
- Assist with the preparation of reports, compliance documents, and operational KPIs.
- Coordinate training schedules and ensure department compliance with all procedures.
- Support departmental communications and diary management for senior staff.
About You:
Excellent communication and interpersonal skills, with fluency in written and spoken English. Conversational Spanish is also desirable. Strong organisational and time management skills, able to meet tight deadlines. Confident working independently and taking initiative. Previous experience in an administrative or coordinator role within a busy operational environment. Familiarity with facilities or housekeeping functions is highly desirable. Experience using systems such as CAFM (Planon) and Agresso is an advantage as is a knowledge of COSHH.
Additional Information:
You’ll be joining a fast-paced environment where no two days are the same. This role requires someone proactive, adaptable, and committed to high standards. Please note: Due to the high volume of applications, only shortlisted candidates will be contacted. Val Wade Recruitment actively welcomes applications from underrepresented communities and is proud to be an equal opportunities employer and agency.