Hire Desk Coordinator
Posted Today by Airswift
Negotiable
Inside
Undetermined
Aberdeen, Scotland, United Kingdom
Summary: The Hire Desk Coordinator role in Aberdeen, Scotland, involves supporting operations by coordinating equipment hire, logistics, purchasing, and plant administration. The position requires strong organizational skills, clear communication, and attention to detail in a fast-paced environment. The coordinator will manage equipment sourcing, scheduling, and delivery while ensuring compliance with internal processes. This role is essential for maintaining efficient operations within the energy sector.
Key Responsibilities:
- Follow SES processes and procedures, ensuring compliance and accuracy
- Source hire equipment and consumables from internal and external suppliers
- Review cost and lead times to recommend efficient solutions
- Maintain daily, weekly, and monthly schedules for internal workshops
- Coordinate between clients, suppliers, and internal teams
- Manage internal and external equipment hire, prioritising owned assets
- Arrange delivery and collection of equipment and materials
- Use MCS to raise contracts and POs, process goods in/out, and check availability
- Coordinate equipment recertification and maintain accurate plant records
- Communicate delays or issues clearly to clients
- Support training and onboarding of team members
- Contribute to SES’s safety culture and continuous improvement
Key Skills:
- Ideally 5 years’ experience in logistics, supply chain, operations, or a similar role
- Experience within the energy sector would be a plus
- Strong time and task management skills with the ability to prioritise in a fast-paced environment
- Familiarity with MCS or similar plant management systems
- Proactive, dynamic, and solutions-focused approach with the ability to work independently
- Professional communication skills and confidence liaising with internal teams, suppliers, and clients
- Solid business acumen and understanding of operational and logistical processes
- Proficiency in Microsoft Office, particularly Excel and Outlook
- Ability to handle multiple competing priorities without compromising accuracy
- Willingness to learn and adapt, with full training provided
Salary (Rate): undetermined
City: Aberdeen
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: inside IR35
Seniority Level: undetermined
Industry: Other
HIRE DESK COORDINATOR
Location: Aberdeen, Scotland
Contract Type: 6 months renewable (PAYE)
Sector: Energy / Engineering Services
Start Date: ASAP
Role Overview
Reporting to the Hire Desk & Logistics Lead, this role supports operations by coordinating equipment hire, logistics, purchasing, and plant administration. The position ensures equipment and materials are sourced, scheduled, delivered, and recorded efficiently, safely, and in line with internal processes. This is a fast?paced, operational role requiring strong organisation, clear communication, and attention to detail across multiple priorities.
Role & Responsibilities
- Follow SES processes and procedures, ensuring compliance and accuracy
- Source hire equipment and consumables from internal and external suppliers
- Review cost and lead times to recommend efficient solutions
- Maintain daily, weekly, and monthly schedules for internal workshops
- Coordinate between clients, suppliers, and internal teams
- Manage internal and external equipment hire, prioritising owned assets
- Arrange delivery and collection of equipment and materials
- Use MCS?rm to raise contracts and POs, process goods in/out, and check availability
- Coordinate equipment recertification and maintain accurate plant records
- Communicate delays or issues clearly to clients
- Support training and onboarding of team members
- Contribute to SES’s safety culture and continuous improvement
Requirements
- Ideally 5 years’ experience in logistics, supply chain, operations, or a similar role
- Experience within the energy sector would be a plus
- Strong time and task management skills with the ability to prioritise in a fast?paced environment
- Familiarity with MCS or similar plant management systems
- Proactive, dynamic, and solutions?focused approach with the ability to work independently
- Professional communication skills and confidence liaising with internal teams, suppliers, and clients
- Solid business acumen and understanding of operational and logistical processes
- Proficiency in Microsoft Office, particularly Excel and Outlook
- Ability to handle multiple competing priorities without compromising accuracy
- Willingness to learn and adapt, with full training provided
The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.