Health & Safety Administrator

About Experience Education

The Experience Education Student Travel Group is a collective of specialist brands dedicated to delivering exceptional and memorable travel experiences for schools and groups. Over the last 4 decades, more than 3000 schools across the UK have entrusted Experience Education to facilitate educational travel experiences for more than 1.5 million travellers, throughout 1000+ incredible destinations. Our specialist brands operate across 5 unique travel categories: curriculum tours; expeditions; ski trips; sports tours; and UK activity centres.

The Role

We are seeking a Health and Safety Administrator to join our Brighton based team, reporting to the Health and Safety Officer. This is a 12-month fixed-term position. In this role you will be instrumental in ensuring we maintain the high safety standards defined in our Safety Management System, as well as those safety standards required by the School Travel Forum. The primary function of the role is to provide administrative support for our Sports, Ski and Education brands. On a day-to-day basis this will involve ensuring that accommodation, coaches and excursions provided as part of an itinerary are safety checked in advance of groups travelling.

What you will be doing:

• You will have responsibility for health and safety processes and tasks within the business including:
• Monitor the bookings for accommodation, coaches and excursions to identify the requirements for self-assessment and physical inspections to be carried out.
• Issue and chase self-assessments as required, ensuring a clear audit trail is maintained for each supplier.
• Assist in reviewing completed self-assessments and request additional information as necessary.
• Update the booking system with the H&S status for each supplier also denoting any required restrictions.
• Implement any supplier restrictions in line with the agreed sign off.
• Liaise with the external Technical Advisor to ensure that any adventurous activities are approved prior to first use.
• Support the Operations Teams by providing pre-departure safety information to groups as requested.
• Assist with the implementation of any agreed actions to maintain employee safety in the Brighton Office.

There is potential for the role to grow, offering opportunities to take on additional health and safety responsibilities. Training in health and safety will be provided.

What we are looking for:

• Strong administrative and organisation skills.
• Meticulous attention to detail.
• A methodical approach to work to produce a high level of accuracy.
• Confident in the use of Microsoft Office applications.
• An interest in Health and Safety.

Some of the benefits include:

• Competitive salary and benefits
• Wider scope for learning, working with teams across the world
• Hybrid working pattern between our office and homeworking
• Contributory Pension scheme
• Career progression opportunities
• 25 days of annual leave plus public holidays and a bonus day off for your birthday; we also have a tenure based annual leave benefit, up to a maximum of an additional 5 days depending on length of service
• Access to extensive online learning resources
• In-house training opportunities
• Employee discounts - Being part of Experience Education you will have access to the Benefit Hub, our discount app, which can save you money on every day spend such as your supermarket shop, high street purchases or even holidays within the group.

We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results. Together we will cultivate a diverse, equitable and inclusive environment, where everyone can flourish. We are committed to driving change through increasing awareness of, and counteracting, unconscious bias; building an inclusive culture, and embracing diversity in all its dimensions.