The Company
This is a major international sports events organisation running tournaments across multiple continents, with an event that draws hundreds of thousands of spectators and a planning and operations function built to match.
The internal events team spans operations, hospitality, technology, travel and logistics, and anyone stepping in as Head of Event Crew Logistics will find a structured, driven approach that gives everyone a clear framework to deliver within.
The Role
The Head of Event Crew Logistics is a fixed-term role created to own the end-to-end workforce and crew logistics function for a major international sporting event taking place in September 2027, covering everything from hotel and travel supplier liaison through to staff rotas, accommodation coordination and on-site staff logistics management.
Plan and manage all crew travel and accommodation logistics for the event
Liaise with hotel and travel suppliers to secure and coordinate bookings
Build and maintain staff rotas across the full event programme
Oversee uniform and on-site crew movement logistics
Manage spreadsheets, trackers and administrative systems for the workforce function
Attend on-site during the pre-event and live event periods
Work closely with the broader operations team to ensure joined-up delivery.
The Candidate
You will already have planned and delivered workforce or crew logistics for large-scale events, whether festivals, major sporting events or multi-site productions, and you know what it takes to keep hundreds of people moving, housed and on schedule.
You will be extremely organised with high attention to detail.
To step into the Head of Event Crew Logistics position, you will need proven experience coordinating hotel and travel suppliers, building staff rotas and managing accommodation across complex, time-pressured events.
Strong spreadsheet and administrative systems skills are a given.
A background in international event logistics is essential, and candidates from festival, live events or multi-site staffing backgrounds are very welcome to apply.
This is a Head of Event Crew Logistics contract that genuinely stands out, and applications are being reviewed now, so get yours across promptly and we will be in touch.
Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions.
If this position isn't quite what you're looking for please visit live-recruitment.co.uk to view all of the opportunities we are recruiting.
As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK.
We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity.
We are dedicated to ensuring a supportive and accessible recruitment process.
If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.
Vacancy Ref: CC18956