Finance Operations Specialist

Duties

• Process and validate supplier invoices and payment requests
• Coordinate invoice distribution and track payment status
• Monitor payment deadlines and follow up on outstanding payments
• Reconcile payments against invoices and investigate discrepancies
• Manage purchase orders, funding requests, and invoice queries
• Produce billing, aged debt, and collection reports
• Coordinate meetings, including agendas, minutes, action logs, and follow-up activities
• Maintain document repositories, version control, and approval workflows
• Support budgeting, forecasting, financial reporting, and variance analysis
• Track cost allocations, payment schedules, and financial commitments
• Prepare reconciliations, reporting packs, and management information
• Support audit requests and governance processes
• Maintain registers, trackers, and project documentation
• Coordinate multiple stakeholders across different teams and locations
• Monitor project progress, actions, risks, and dependencies
• Maintain operational and contractual records, including renewals and amendments
• Produce dashboards, reports, and management presentations
• Document and improve recurring processes and procedures
• Provide general project, financial, and administrative support

Skills & Experience

• 5+ years' experience within Finance Operations, Billing, Accounts Payable, Accounts Receivable or Reconciliations.
• Strong billing, invoicing, collections and payment-tracking experience.
• Experience supporting budgets, reporting and financial analysis.
• Excellent stakeholder management and communication skills.
• Strong Excel and spreadsheet skills.
• Experience coordinating meetings, governance activities and project documentation.
• Ability to manage multiple priorities and work independently.
• Previous experience within infrastructure, engineering, telecoms, construction, real estate or other project-led environments is desirable.
• Experience working within complex multi-stakeholder or consortium environments is highly advantageous.
• Able to start on short notice or immediately available, with experience working in interim, contract or project-based assignments preferred.