Finance Administrator
Posted Today by Carey Olsen
Negotiable
Undetermined
Undetermined
Southampton, England, United Kingdom
Summary: The Finance Administrator role is a 6-month fixed-term contract focused on providing clerical and administrative support to the finance function at Carey Olsen. The position is available in either the Southampton or Jersey offices and involves handling banking transactions, maintaining financial records, and providing customer service to both internal and external stakeholders. The ideal candidate should have experience with desktop programs and previous office experience, with knowledge of 3E being advantageous.
Key Responsibilities:
- Processing payment requests for banking transactions to ensure timely service to suppliers
- Liaising with suppliers regarding invoices and payment queries
- Posting outgoing payments and financial transactions
- Maintaining filing and archive systems for financial records
- Assisting with database administration and internal billing queries
- Reviewing monthly transactions for month-end reporting
- Maintaining internal financial allocations between jurisdictions
- Handling internal customer service inquiries related to account balances and billing
- Preparing and distributing internal reports
- Updating supplier contact information and standing data
Key Skills:
- Proficiency in Microsoft Excel, Outlook, and Word
- Knowledge and experience of 3E (advantageous)
- Previous office experience
Salary (Rate): undetermined
City: Southampton
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
We are currently looking for a Finance Administrator on a 6 month fixed term contract basis, to provide clerical and administrative support to the finance function of Carey Olsen and its associated businesses. This role can be based in either of our Southampton or Jersey offices.
Principal duties include:
- Banking Transactions
- Processing payment requests to ensure a swift and accurate service to our key business suppliers
- Liaising with suppliers in respect of their invoices and payment queries
- Posting of outgoing payments and financial transactions
- Financial Record Keeping
- Maintaining filing and archive system
- Assisting with database administration and internal billing queries
- Reviewing monthly transactions in accordance with month end reporting
- Maintaining internal financial allocations between jurisdictions
- Customer Service (internal)
- Deal with internal and client enquiries (e.g. account balances, billing queries etc.)
- Prompt and friendly handling of face-to-face and telephone requests for assistance
- Preparation and distribution of internal reports
- Liaising with employees in respect of their expenses and payment queries
- Customer Service (external)
- Producing and distributing statements
- Updating supplier contact information and standing data
Experience:
- Well versed with desktop programmes including Microsoft Excel, Outlook and Word
- Knowledge and experience of 3E would be advantageous
- Previous office experience required
Please click on "Apply for this job" to submit a CV for this vacancy.