Finance & Administration Officer

Summary: The Finance & Administration Officer will play a crucial role in supporting the financial and administrative functions of Chiddingstone Castle, a charity dedicated to fostering an inclusive workplace. This position involves implementing financial policies, managing budgets, and providing administrative support to ensure smooth operations. The ideal candidate will have experience in finance and administration and a commitment to teamwork and community engagement.

Key Responsibilities:

• Implement financial policies and procedures, ensuring timely completion and effective budget management.
• Check, process, and record all invoices for payment and expenses claims.
• Perform bank reconciliations and resolve any reconciling items promptly.
• Reconcile balance sheet accounts monthly and address any anomalies.
• Support budget reviews and prepare monthly reports for the CEO.
• Provide information on income statements and balance sheets as needed.
• Assist with the annual audit in collaboration with accountants.
• Maintain accurate records on payroll and finance systems.
• Analyze data and create reports for the CEO, Trustees, and auditors.
• Verify and code timesheets and hours worked.
• Input data for monthly payroll processing.
• Respond to visitor inquiries via email and phone, redirecting as necessary.
• Receive and check deliveries, distributing items as required.
• Welcome out-of-hours visitors via the intercom system.
• Complete weekly stationery orders and monitor office equipment.
• Communicate monthly with the village and residents about events affecting operations.
• Maintain positive relationships with suppliers and volunteers.
• Support the team in achieving the strategic aims of Chiddingstone Castle.
• Perform additional duties as requested by the Chief Executive and Trustees.

Key Skills:

• Experience in finance and administration.
• Strong organizational and time management skills.
• Ability to analyze financial data and prepare reports.
• Excellent communication skills, both written and verbal.
• Proficiency in payroll and finance systems.
• Ability to work collaboratively within a team.
• Customer service orientation for handling visitor inquiries.
• Attention to detail and problem-solving skills.

Salary (Rate): undetermined

City: Chiddingstone

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other