About the Role
We have an excellent opportunity for a proactive, detail-oriented and highly organised Regional Facilities Coordinator to join a professional and fast-paced environment.
This role is ideal for someone who thrives in a varied position, enjoys problem-solving, and is passionate about delivering an exceptional workplace experience.
Key Responsibilities
Support the day-to-day running of regional facilities across multiple office locations.
Monitor the Facilities inbox and manage incoming queries efficiently.
Liaise with internal teams and external contractors to resolve issues promptly.
Carry out regular inspections, audits and compliance checks, ensuring follow-up actions are completed.
Support the management of soft services including cleaning, catering, reception and security.
Travel to regional sites as required.
Promote and support workplace Health & Safety standards in line with company policies.
Assist with incident reporting, risk assessments and DSE compliance.
Support environmental and sustainability initiatives such as recycling and energy efficiency.
Raise and track purchase orders using internal systems (e.g. Coupa).
Assist with monitoring facilities-related spend and maintaining accurate financial records.
Support supplier management, including obtaining quotes and assisting with contract renewals.
Maintain accurate documentation, compliance logs and supplier records.
Support the creation of standard operating procedures across locations.
Provide guidance to facilities and front-of-house teams.
Act as a key point of contact for facilities-related queries across the business.
Assist with onboarding and offboarding processes, including workspace set-up and inductions.
Skills & Experience Required
Knowledge of workplace standards including DSE assessments, fire safety and risk management processes.
Proficient in MS Office (Excel, Word, Outlook) and familiar with facilities or procurement systems such as Coupa, CAFM or desk booking tools.
Previous experience within facilities coordination, office management or a similar role.
Strong organisational skills with the ability to manage multiple priorities.
Confident communication skills and the ability to build relationships at all levels.
Experience working with external suppliers and managing service delivery.
Understanding of basic budgeting and procurement processes.
A positive team player with a strong service-driven mindset.
Desired Skills
Facilities Management, business management, business administration or related qualification desirable.
NEBOSH or IOSH.
GCSE/NVQ or Equivalent.