Executive Team Assistant (EA/TA)

Key Responsibilities

• Coordinate and manage complex travel arrangements and expenses for senior stakeholders.
• Organise and oversee logistics for meetings, visitors, conferences, events, and catering requirements in line with company policies.
• Process invoices, raise purchase orders, and manage expense administration.
• Support the onboarding of new team members, ensuring a smooth and positive start.
• Act as a buddy for new starters, assisting with systems, processes, and team integration.
• Take meeting minutes and track actions where required.
• Collaborate with Executive Assistants and other Team Assistants to ensure effective diary coordination and alignment of activities.
• Provide day-to-day administrative support to multiple senior leaders within the business.

Skills & Experience

• Proven experience in a Team Assistant, Personal Assistant, Executive Assistant, or Administrative Support role.
• Ability to build strong relationships across all levels of an organization.
• Ability to work effectively in a fast-paced environment, managing competing priorities and solving problems proactively.
• High levels of discretion and confidentiality when dealing with sensitive information and senior stakeholders.
• Organizational and administrative skills with exceptional attention to detail.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to meet tight deadlines while maintaining a high standard of accuracy.