Executive Support Team - Apprentice
Posted Today by Dorset Council UK
Negotiable
Undetermined
Hybrid
Dorchester, England, United Kingdom
Summary: The Executive Support Team is seeking a highly organized and motivated individual for an apprenticeship role that involves providing administrative support to the Senior Leadership Team at Dorset Council. The position offers an opportunity to gain exposure at a senior level in local government while completing a Level 3 Business Administration Apprenticeship. The successful candidate will work closely with experienced Executive Assistants and will be responsible for various administrative tasks, enhancing their skills and knowledge in a supportive environment.
Key Responsibilities:
- Providing a range of administrative support to the Business Lead, Senior Leadership Teams & the Senior Executive Assistants
- Correspondence processing and monitoring (letters and email inboxes)
- Organising meetings, workshops and events
- Undertaking financial functions - including procurement, payments and invoice processing
- Assisting with diary & task management, screening telephone calls & emails
- Meeting/event coordination & management (including arranging hospitality)
- Distributing agendas and minute taking
- Building customer care skills by answering calls, emails and collecting visitors
- Assisting with duties for the wider Corporate Leadership Team
Key Skills:
- Good working knowledge and experience of using a wide range of IT applications including Microsoft Outlook, Teams, Word, PowerPoint and Excel
- Good written communication skills
- Ability to prioritise and work to deadlines
- Ability to work on own initiative or as part of a team
- Skills to deal with difficult people sensitively and assertively
- Positive ‘can do’ attitude
Salary (Rate): undetermined
City: Dorchester
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Are you highly organised and motivated? ... Are you looking for a new challenge? … Dorset Council is seeking to appoint a proactive organised individual who has great attention to detail, works well in a team, and has a keen interest to learn. You will be reporting to the Executive Support and Central Business Support Lead and will join the Executive Support Team, who will support and guide you as you progress in the role, ensuring the delivery of a high-quality customer focused service. This is an excellent opportunity to gain exposure at a senior level in local government, improving your skills and knowledge to develop your career. You will work towards completing a Level 3 Business Administration Apprenticeship.
What You Will Be Doing
This is a fantastic opportunity to join the Executive Support Team to assist with work demands for the Senior Leadership Team (Chief Executive and Executive Directors) and the Executive Support and Central Business Support Lead. You will work on a variety of tasks including:
- Providing a range of administrative support to the Business Lead, Senior Leadership Teams & the Senior Executive Assistants
- Correspondence processing and monitoring (letters and email inboxes)
- Organising meetings, workshops and events
- Undertaking financial functions - including procurement, payments and invoice processing
- There will be the opportunity to build on customer care skills by way of answering calls, emails and collecting visitors.
- Under supervision and guidance you will assist with diary & task management, being a first point of contact (screening telephone calls & emails), meeting/event coordination & management (including arranging hospitality), distributing agendas, minute taking etc.
- There will also be the opportunity to assist with duties for the wider Corporate Leadership Team.
About You
You will have good working knowledge and experience of using a wide range of IT applications including Microsoft Outlook, Teams, Word, PowerPoint and Excel with a positive ‘can do’ attitude. Good written communication skills are essential. You will work with colleagues and alongside our experienced Executive Assistants to resolve problems and to learn about Dorset Council, gaining experience working with our directorates. You will be able to prioritise and work to deadlines as well as working on your own initiative or as part of a team. Ideally you will possess the skills to deal with difficult people sensitively and assertively. This post offers the flexibility of working in a hybrid way providing support based at County Hall in Dorchester, as well as ‘virtual’ working from home. Your work pattern would be shaped around business/service needs.