Executive Personal Assistant

We are currently working in partnership with a higher education provider, who are recruiting for an Executive Personal Assistant within School Operations on a 12-week contract with potential for extension.

The ideal candidate will have experience in an executive assistant or senior administrative role, including complex diary and office management.

Duties will include:

• Managing a comprehensive and dynamic diary, balancing competing priorities and proactively advising on deadlines and key events
• Developing and maintaining effective administrative, record-keeping and information-management systems
• Coordinating meetings, preparing agendas and briefing materials, circulating papers, producing accurate minutes and monitoring follow-up actions
• Prioritising and responding to internal and external communications, including emails, letters and telephone calls
• Liaising with senior officers, academic and administrative departments, and external organisations to ensure effective communication
• Supporting governance and committee activity, including confidential records, reports, queries and full committee administration
• Producing reports, letters, papers, presentations and correspondence on own initiative
• Supporting external visits, events and ad hoc projects, including research, collation and presentation of information

Experience required:

• Significant demonstrable experience of managing an office and maintaining electronic and paper-based filing systems
• Experience of working in higher education and servicing committees would be advantageous
• Advanced Microsoft Word, Excel and PowerPoint skills
• The ability to produce accurate, timely minutes and action records
• Sound understanding of information governance and the ability to handle sensitive information with discretion and confidentiality
• Significant prior experience of executive assistant or senior administrative roles including complex diary management

Working hours:

• 37.5 hours, Mon-Fri, 9am-5pm
• Hybrid working, with up 2 days working from home