Description
We are looking for an Executive Business Partner to act as a strategic partner to a VP and/or Senior Director within a fast-paced, international organisation. This is a highly visible role that goes beyond traditional executive support, requiring strong business acumen, stakeholder management expertise, and the ability to drive operational excellence across the business unit.
You will help enable senior leaders to focus on long-term strategic priorities by managing business cadence, governance, communication flows, planning activities, and executive operations. You will work closely with cross-functional teams including Strategy, PMO, Finance, Internal Communications, and Leadership Teams to ensure alignment, accountability, and successful execution of business priorities.
Key Responsibilities
- Executive Partnership & Leadership Support
- Act as a trusted advisor on leadership and team dynamics.
- Partner with senior leadership to prioritise activities aligned to business objectives.
- Own and manage complex executive calendars.
- Manage executive inboxes, correspondence, and delegated responsibilities.
- Monitor deliverables, deadlines, and key business priorities.
- Build and maintain strong relationships with internal and external stakeholders.
- Coordinate onboarding activities for new employees and leadership hires.
- Manage approvals, purchase orders, vendor administration, expenses, and business support processes.
- Coordinate complex domestic and international travel arrangements.
- Business Operations & Governance
- Develop and manage leadership team operating cadences.
- Prepare agendas, planning cycles, and forecasting activities.
- Coordinate leadership team meetings and ensure actions and decisions are tracked and completed.
- Partner with Strategy and PMO teams to improve accountability, governance, and business execution.
- Drive process improvements across the organisation.
- Internal Communications & Events
- Support executive communications and messaging.
- Review and advise on communication strategy, content, and delivery channels.
- Organise leadership meetings, offsites, all-hands meetings, Q&A sessions, and workshops.
- Partner with Internal Communications teams on global communication initiatives.
- Act as the eyes and ears of the leadership team, identifying communication opportunities and risks.
Required Experience
- Bachelor's degree.
- 5-8 years of experience in Executive Assistant, Executive Business Partner, Business Operations, Administration, Operations Support, or Leadership Support roles.
- Experience supporting VP, SVP, Senior Director, or C-level stakeholders.
- Experience within a multinational, technology, digital, e-commerce, consulting, or corporate environment preferred.
Required Skills
- Exceptional stakeholder management skills.
- Strong business acumen and commercial awareness.
- Outstanding organisational and prioritisation skills.
- Excellent written and verbal communication skills in English.
- Ability to work comfortably in ambiguous and fast-changing environments.
- Strong ownership mentality and proactive problem-solving approach.
- Experience working with senior leadership teams.
- High level of discretion and professionalism handling confidential information.
- Advanced experience with Google Workspace (Calendar, Sheets, Slides) or similar tools.
What Success Looks Like
- Leadership teams operate efficiently and effectively.
- Business priorities are clearly tracked and delivered.
- Communication flows seamlessly throughout the organisation.
- Executive leaders can focus on strategic initiatives while operational execution remains on track.
Details
- Start: Asap
- Duration: 6 months (+)
- Location: Amsterdam, hybrid