The Opportunity
An established global organisation is seeking an experienced Executive Assistant / Office Manager to provide essential support whilst the permanent recruitment process continues.
This is a varied and fast-paced position that combines high-level Executive Assistant duties with responsibility for supporting the day-to-day running of the office. Approximately 60% of the role focuses on Executive Assistant responsibilities and 40% on Office Management activities.
The successful candidate will be a polished and professional individual with previous experience supporting senior leaders within a corporate environment and the ability to start at short notice.
Key Responsibilities
Executive Assistant Duties (60%)
Office Management Duties (40%)
- Extensive and complex diary management
- Coordinating international meetings across multiple time zones
- Managing relationships with senior stakeholders
- Arranging global travel, accommodation and logistics
- Preparing presentations, reports and meeting materials
- Screening and prioritising communications
- Supporting leadership with business-critical projects
- Taking meeting notes and tracking actions
- Handling confidential information with discretion
- Supporting the smooth day-to-day running of the office
- Coordinating facilities and office administration activities
- Managing external suppliers and service providers
- Organising internal meetings and events
- Supporting employee onboarding activities
- Maintaining office processes and systems
- Assisting with HR and administration projects
- Acting as a key point of contact for office-related matters
About You: To be successful in this role, you will have:
Essential Experience
- Proven Executive Assistant experience supporting Director, VP or Senior Leadership level stakeholders
- Experience managing complex diaries and international schedules
- Strong stakeholder management skills
- Excellent organisational and prioritisation abilities
- Outstanding written and verbal communication skills
- Ability to work independently and take ownership
- Experience within a fast-paced corporate or global business environment