Executive Assistant Legal and Compliance

Executive Assistant Legal and Compliance

Posted 1 day ago by Robert Walters

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£25 Per hour
Inside
Onsite
London, England, United Kingdom
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Accounts Payable Currency Exchange Financial Services Microsoft 365 Microsoft Excel Microsoft Office Microsoft PowerPoint Microsoft SharePoint Microsoft Word Multitasking Organisational Skills Scheduling Stakeholder Management

Summary: The role of Executive Assistant in the Legal and Compliance Department involves providing high-level support to senior leaders within a prestigious financial services organization. This temporary position requires managing complex schedules, coordinating travel, and ensuring seamless meeting logistics while maintaining confidentiality and professionalism. The ideal candidate will possess strong organizational skills and the ability to handle sensitive information discreetly. This role is based in Canary Wharf, offering an opportunity for professional growth within a knowledgeable team.

Key Responsibilities:

  • Manage complex diaries for senior executives, resolving scheduling conflicts and prioritizing time-sensitive meetings.
  • Coordinate travel arrangements including flights, hotels, and itineraries while ensuring compliance with expense policies.
  • Organize conference calls, video conferences, and meeting logistics.
  • Liaise with internal colleagues and external clients on confidential matters.
  • Process expense claims and handle invoice processing.
  • Develop relationships with other Assistants for buddy cover during absences.
  • Maintain effective administrative processes for an organized environment.
  • Prepare correspondence and manage documentation with attention to detail.
  • Provide comprehensive telephone coverage and manage incoming/outgoing mail.

Key Skills:

  • Proven experience supporting senior executives in fast-paced corporate environments.
  • Ability to handle confidential information discreetly.
  • Strong interpersonal and communication skills.
  • Calmness under pressure and adaptability to changes.
  • Exceptional organizational abilities and multi-tasking skills.
  • Professional demeanor with attention to detail.
  • Intermediate or advanced proficiency in Microsoft Office applications.
  • Experience in processing expenses or invoices.

Salary (Rate): £25.00/hr

City: London

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: inside IR35

Seniority Level: Mid-Level

Industry: Other

Detailed Description From Employer:

Job Title: Executive Assistant- Legal and Compliance Department

Job Type: Temporary (12 months): Pay Rate: £22-£25 per hour

Location: Canary Wharf (onsite office based role)

Keywords: collaborative, dependable, supportive, inclusive, flexible working opportunities, knowledgeable team, organisational skills, confidentiality, interpersonal communication, professional growth

An opportunity has arisen for an experienced Executive Assistant to join a prestigious financial services organisation in the heart of Canary Wharf. This is a highly visible role supporting senior leaders within the Legal and Compliance division, offering you the chance to work alongside a knowledgeable and supportive team.

What you'll do:

As an Executive Assistant Legal and Compliance based in Canary Wharf, you will play a pivotal role in supporting a Managing Director along with their team of Executive Directors and Vice Presidents. Your day-to-day activities will include:

  • Manage complex diaries for senior executives, proactively resolving scheduling conflicts and prioritising time-sensitive meetings with careful consideration for all stakeholders involved.
  • Coordinate all aspects of travel arrangements including flights, hotels, currency exchange, taxis, and detailed itineraries while ensuring compliance with company expense policies.
  • Organise conference calls, video conferences, room bookings, AV equipment setup, catering requirements, dial-in numbers, and ensure seamless execution of all meeting logistics.
  • Liaise professionally with internal colleagues at all levels as well as external clients such as regulators and legal counsel on confidential matters requiring discretion and sensitivity.
  • Process expense claims promptly and accurately within policy guidelines, ensuring timely submission to meet accounts payable deadlines.
  • Handle invoice processing.
  • Develop strong working relationships with other Assistants across the department to provide reliable 'buddy cover' during absences or busy periods, ensuring continuous support for the team.
  • Devise and maintain effective administrative processes that foster an organised environment for both yourself and those you support.
  • Prepare correspondence with meticulous attention to detail-including PowerPoint presentations-and manage printing and collation of meeting documentation as required.
  • Provide comprehensive telephone coverage by fielding calls professionally, responding to enquiries efficiently, managing incoming/outgoing mail swiftly, and keeping handover notes up-to-date for smooth transitions.

What you bring:

To excel as an Executive Assistant Legal and Compliance in this renowned financial institution's London office, you will bring proven experience supporting senior executives within fast-paced corporate environments-ideally within legal or compliance functions. The ideal candidate should have:

  • Demonstrated ability to handle confidential information discreetly across all aspects of work within a professional services environment.
  • A friendly, people-oriented approach that enables you to collaborate effectively with colleagues at every level of seniority.
  • Calmness under pressure coupled with adaptability when faced with last-minute changes or competing priorities.
  • Clear written and verbal communication skills that facilitate smooth interactions both internally and externally.
  • Proven initiative in anticipating needs and exercising sound judgement when making decisions on behalf of senior leaders.
  • Exceptional organisational abilities that allow you to multi-task efficiently while consistently meeting tight deadlines.
  • Professional demeanour marked by discretion, reliability, politeness, and respect for others' perspectives.
  • Meticulous attention to detail in preparing documents such as PowerPoint presentations or routine correspondence.
  • Intermediate or advanced proficiency in Microsoft Word, PowerPoint, Excel, Outlook; familiarity with Adobe applications; experience using SharePoint is advantageous but not essential.
  • Experience processing expenses or invoices.

What sets this company apart:

This organisation stands out as one of the world's most respected financial services firms. If you value teamwork rooted in mutual respect-and want your contributions recognised within a global network-this is an ideal environment for building lasting relationships while advancing professionally.

What's next:

Apply today by clicking on the link provided; we look forward to connecting with candidates who share our passion for excellence

We are committed to creating an inclusive recruitment experience. If you have a disability or long-term health condition and require adjustments to the recruitment process, our Adjustment Concierge Service is here to support you. Please reach out to us at adjustments@robertwalters.com to discuss further.

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