Executive Assistant

Location: Glasgow, with occasional travel to Birmingham

Working Pattern: Full-time, office-based

We are seeking a highly organised and proactive Executive Assistant to support a busy Engineering team working within the UK's growing High Voltage Direct Current (HVDC) sector.

This is an excellent opportunity to join a fast-paced, innovative environment where you'll play a key role in supporting engineering teams delivering major power transmission and infrastructure projects.

You'll be responsible for ensuring the smooth running of day-to-day administrative activities while acting as a trusted point of contact for internal and external stakeholders.

If you're someone who enjoys working in a dynamic environment, takes pride in being organised, and can confidently manage multiple priorities, we'd love to hear from you.

Key Responsibilities

• Organise team meetings, workshops and events
• Prepare agendas and take accurate meeting minutes
• Coordinate domestic and international travel arrangements
• Support the planning and delivery of internal and external training sessions
• Prepare and maintain team dashboards, reports and tracking documentation
• Coordinate procurement of IT equipment, mobile devices, PPE and office supplies
• Support onboarding activities for new starters
• Provide general administrative support to the wider Engineering team
• Build strong working relationships with colleagues and key stakeholders across the business

About You: To be successful in this role, you will have:

• Previous experience in an Executive Assistant, Personal Assistant, Team Assistant or Administration role
• Excellent organisational skills with exceptional attention to detail
• Strong written and verbal communication skills
• The ability to manage multiple priorities and work effectively with a range of stakeholders
• A proactive, self-motivated approach with the ability to work independently
• Good IT skills, including Microsoft Office and collaboration platforms such as Microsoft Teams

What's on Offer

• Opportunity to support major engineering and infrastructure projects
• Collaborative and professional working environment
• Competitive market rate
• Based primarily in Glasgow with occasional travel to Birmingham

People are our business worldwide

Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies.

We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries.

As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.