Executive Assistant

Key Responsibilities

• Executive Support
• Provide high-level administrative and executive support to the Headteacher.
• Manage a complex diary, scheduling meetings, appointments, and key school events.
• Prepare correspondence, reports, presentations, agendas, and meeting documentation.
• Coordinate meetings and ensure timely follow-up of actions and decisions.
• Act as a professional and discreet point of contact for internal and external stakeholders.
• HR Administration & Employee Relations
• Manage confidential HR administration and employee records.
• Support the tracking and administration of employee relations matters.
• Coordinate meetings relating to HR casework and monitor actions arising.
• Provide recruitment administration support, including scheduling interviews, communicating with candidates, and maintaining recruitment records.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Operations & Organisational Review
• Support the Headteacher with a review and potential restructure of the school's administrative function.
• Assist with project coordination, documentation, and stakeholder communication relating to organisational change.
• Ensure administrative processes are efficient, accurate, and appropriately documented.
• Safeguarding Administration
• Provide substantial safeguarding administration support.
• Maintain safeguarding records securely and accurately.
• Support the coordination of safeguarding meetings, documentation, and actions.
• Ensure compliance with school policies and statutory requirements relating to safeguarding and confidentiality.

About You

• We are looking for someone who is:
• Experienced in providing senior executive or personal assistant support.
• Highly organised, proactive, and able to manage multiple priorities effectively.
• Confident handling sensitive and confidential information.
• An excellent communicator with strong written and interpersonal skills.
• Comfortable working independently and exercising sound judgement.
• Experienced in HR administration, employee relations support, or operational administration.
• Ideally experienced within education, the public sector, healthcare, charity, or another regulated environment.

Essential Requirements

• A current Enhanced DBS certificate is essential.
• Proven experience in a senior administrative, executive support, HR, or operations role.
• Strong IT skills, including Microsoft Office applications.
• Availability to commence assignment at short notice.