The Opportunity
We are seeking a highly organised, proactive and discreet Executive Assistant to provide comprehensive administrative and strategic support to leaders within a dynamic corporate environment.
This is a fast-paced position requiring exceptional organisational skills, the ability to manage multiple priorities and complete confidentiality when handling sensitive information.
The successful candidate will play a key role in ensuring the smooth running of senior leadership functions while acting as a trusted liaison for internal and external stakeholders.
Key Responsibilities
- Proactively manage complex and demanding calendars, scheduling and prioritising meetings, appointments and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, transport and detailed itineraries.
- Organise and support leadership meetings, events and off-site sessions, including venue management, agenda preparation and day-of-event coordination.
- Prepare and reconcile expense reports using company systems and processes.
- Handle highly confidential and sensitive business information with discretion and professionalism.
- Assist with project coordination, tracking deadlines, collating information and preparing progress updates.
- Act as a key point of contact between senior leadership, internal departments and external partners.
- Manage purchase orders and support budget administration.
- Maintain accurate filing systems and documentation.
- Proactively identify issues and implement effective solutions.
- Support wider office administration activities as required.
About You: To be successful in this role, you will have:
- Previous experience supporting senior executives, directors or leadership teams within a fast-paced corporate environment.
- Strong experience managing complex diaries, travel arrangements and executive-level administration.
- Excellent written and verbal communication skills.
- The ability to build strong relationships with stakeholders at all levels.
- A proactive and solutions-focused approach.
- Exceptional attention to detail and organisational skills.
- High levels of integrity, professionalism and confidentiality.
- The ability to work independently and manage competing priorities effectively.
Systems & Technical Skills: Essential:
- Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
- Microsoft Teams and virtual collaboration tools
Desirable
- SAP knowledge and experience
- Previous experience supporting C-suite or senior executive leadership teams
- Concur
What You'll Bring
- Strong organisational and planning capabilities.
- Excellent stakeholder management skills.
- Professional communication and interpersonal skills.
- Adaptability within a changing business environment.
- Strong problem-solving ability and initiative.
- Business awareness and commercial understanding.
Closing Statement
We welcome applications from experienced Executive Assistants who thrive in fast-paced environments and enjoy working closely with senior leaders to drive business success.