Executive Assistant

What you’ll do:

• Extensive global travel management including airport transfers, accommodation, visas and itineraries.
• Booking domestic and international travel, including all associated admin and logistics
• Arranging meetings internal/external on behalf of stakeholder(s) as requested; aware of time zones
• Diary management, anticipate changes to schedules and resolving issues, scheduling and rescheduling of meetings, highlighting conflicts, factoring in travel time
• Organising client lunches and events
• Work closely with other assistants within the business area to provide cover/assistance where necessary
• Assist with team events such as weekend trips/team dinners
• Point of contact between the attendees of client events/offsites and organiser
• Organise the different stakeholders to ensure smooth running of events
• Work closely with corporate events team to provide guidance, instructions on the requirements for the events

What you’ll need:

• Investment banking experience is a must
• Communicates clearly and concisely
• Maintains high level of discretion when dealing with sensitive matters/information
• Ability to work under pressure to meet competing deadlines and prioritise accordingly
• Ability to work collaboratively in a fast paced, team orientated environment
• Proactive approach with the ability to demonstrate initiative, attention to detail and reliability
• Proficient in Microsoft Office
• Use own initiative to ask questions to gain/expand knowledge and understanding of role and business
• Professional demeanour/pleasant manner
• Able to multi-task and prioritise tasks effectively with a flexible approach
• Start building relationships across the wider business outside of your support group
• Successfully manage competing deadlines and requests
• Highly organised