Our client is seeking a highly skilled and dynamic Executive Assistant to support the Digital Commercial Centre of Excellence (DCCoE) within the Department for Science, Innovation & Technology (DSIT). This is an exciting opportunity to play a vital role in transforming government operations through innovative digital solutions.
About the Organisation
The DCCoE is at the forefront of the digital transformation of government procurement. With a commitment to improving outcomes and delivering efficiencies, this team collaborates closely with digital and commercial professionals across the public sector.
Key Responsibilities
- Provide comprehensive diary management for two Deputy Directors, ensuring priorities are accurately reflected and conflicts are proactively managed.
- Coordinate domestic and international travel logistics, handling bookings, itineraries, and supporting documentation for seamless travel experiences.
- Support effective mailbox management by triaging emails, drafting responses, and ensuring timely follow-up on actions.
- Organise and coordinate internal and external meetings, preparing agendas, circulating papers, and ensuring all logistical arrangements are in place.
- Act as a key liaison between Deputy Directors, other Private Offices, and stakeholders, ensuring seamless coordination of activities.
- Build and maintain strong working relationships across the directorate and wider department to foster collaboration.
- Ensure meetings are well-prepared with quality-assured briefing materials.
- Provide flexible administrative support in a fast-paced environment, adapting to changing priorities and emerging issues.
- Contribute to the effective running of the Deputy Directors' offices by identifying opportunities to enhance workflows and team coordination.
Skills and Experience Required
- Proven experience in a Private Office or senior administrative role, including diary management, meeting coordination, and travel logistics in a fast-paced environment.
- Strong organisational skills with a keen attention to detail, capable of managing competing demands while ensuring high-quality outputs.
- Excellent communication and stakeholder management skills, with the ability to build effective relationships across senior leaders, teams, and external partners.
- Resilience and flexibility, demonstrating proactive problem-solving abilities in high-pressure situations.
- High levels of initiative, discretion, and professionalism, especially in handling sensitive information.
- Strong digital literacy, particularly with Outlook, Teams, and document coordination tools.
This is an incredible opportunity to contribute to a transformative initiative within government. If you are a proactive, detail-oriented professional with a passion for supporting high-level executives in a dynamic environment, this role is for you!