The Role
You'll provide hands-on support across the event programme, helping to keep senior stakeholders organised and ensuring everything is running smoothly in the critical weeks leading up to the events.
Key responsibilities will include:
- Providing senior administrative and operational support to a small leadership/project team
- Managing complex calendars and coordinating meetings, briefings and stakeholder sessions across time zones
- Maintaining master project trackers, files and collateral using Google Workspace
- Supporting updates to event landing pages, including agendas and speaker information
- Acting as a key point of contact for senior executives, customer speakers and partner stakeholders
- Coordinating speaker logistics including rehearsals, releases, presentations and event-day requirements
- Maintaining a central speaker database, including biographies, headshots and brand assets
- Keeping teams on track with deadlines, actions and deliverables
- Providing proactive support and troubleshooting throughout the event build-up
About You: We're looking for someone with:
- 5+ years' experience as an Executive Assistant, Senior Project Assistant, Operations Coordinator or similar
- Experience supporting senior leadership through complex projects, events or programmes
- Exceptional organisational skills and meticulous attention to detail
- The confidence and professionalism to communicate directly with C-suite executives
- Excellent written and verbal communication skills
- Advanced experience using Google Workspace - Docs, Sheets, Slides, Calendar and Drive
- A proactive, solutions-focused approach and the ability to prioritise in a fast-moving environment
- Experience managing multiple stakeholders and deadlines simultaneously
Desirable
Experience within event marketing, corporate communications, technology or B2B marketing would be highly advantageous. Exposure to international events or working across Nordic markets would also be beneficial.
Contract Details
Duration: 6 weeks
Start date: 22 September
End date: 29 October
Days: 3 days per week
Working pattern: Hybrid, with approximately 1 days per week in a London office - this can be a bit more flexible after week 2
Rate: £180-£200 per day
This is a great opportunity for a senior EA who enjoys being at the heart of a high-profile project and can bring structure, pace and exceptional stakeholder management to a busy event environment.