Executive Assistant

Summary: The Business Assistant role in the Investment Bank involves providing high-level support in a dynamic environment, requiring a solid background in executive assistance and flexibility to meet demanding needs. Candidates must demonstrate advanced skills in diary management, client interaction, and expense processing while maintaining confidentiality and a strong work ethic. The position is a 3-month rolling contract based in Bournemouth, with a focus on supporting senior stakeholders effectively. This role is ideal for individuals who can navigate the complexities of a financial services environment and build strong business relationships.

Key Responsibilities:

• Advanced, proactive diary management including meetings and conference calls.
• Partner with relevant groups for travel and entertainment bookings and expense processing.
• Handle internal and external client interactions and coordinate departmental activities.
• Utilize internal systems for data entry, reporting, and information collation.
• Oversee administrative tasks including distribution lists and technology usage.
• Understand changing group priorities and business expectations.
• Collaborate with assistants across lines of business for coverage.
• Participate in projects and training as needed.

Key Skills:

• Professional client handling and relationship building.
• Full competency in diary management and prioritization.
• Strong written and verbal executive communication skills.
• Experience in travel arrangement and itinerary production.
• Proactive ownership of responsibilities.
• High technical capabilities and awareness of expense systems.
• Polished, professional demeanor with calmness under pressure.
• Attention to detail and commitment to high-quality results.
• Understanding of Investment Bank culture and political landscape.
• Team player with a solution-oriented mindset.

Salary (Rate): 180

City: Bournemouth

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: inside IR35

Seniority Level: Mid-Level

Industry: Finance