Executive Assistant [208363]

Internal title: Admin Assistant This global entertainment leader connects hundreds of millions of members in numerous countries worldwide with a vast library of captivating TV series, films, and games across diverse genres and languages. They are renowned for their commitment to innovation and delivering unparalleled entertainment experiences, allowing members to enjoy content on their own terms, anytime, anywhere. Elevate the Entertainment Experience as a Dynamic Administrative Professional! Are you a highly organized, proactive, and detail-oriented administrative expert ready to make a significant impact within a fast-paced, global entertainment environment? We are seeking a talented individual to join our client’s dedicated Awards team, where your exceptional support will directly contribute to the recognition and success of groundbreaking films, series, and documentaries. This is an incredible opportunity to be at the heart of bringing celebrated creative works to the forefront, supporting a team that champions some of the brightest filmmakers, creatives, and actors in the industry. Your ability to streamline operations and manage complex logistics will be crucial in ensuring our client’s compelling content receives the accolades it deserves. This is a 4 months, hybrid contract, offering £193-230 per day (PAYE). This role is open for a limited time. Next steps will be shared with shortlisted candidates by COB on Monday 9th March. Due to the high volume of applicants, we may be unable to reply to each applicant individually.

What You’ll Do As a pivotal member of the team, you will provide comprehensive administrative and coordination support, playing a critical role in the smooth operation of awards submissions, campaigning, and film festival activities across international regions. Your contributions will directly enable the team to focus on strategic initiatives, ensuring that every detail is meticulously managed. Maintain the calendar for a senior leader, expertly managing complex schedules. Coordinate a high volume of diverse internal meetings, including all-hands and large cross-functional gatherings, often spanning multiple time zones. This includes scheduling, soliciting agenda items, time management, and delegating action items. Arrange all aspects of travel, including processing corresponding expense reports efficiently. Coordinate and assist in preparing agendas, presentations, and materials for team meetings and events, as well as managing follow-up items. Plan and execute team events and off-sites, and provide support for external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation setup. Manage purchase orders and track budgets to ensure financial accuracy. Support various team projects and events as needed, demonstrating flexibility and initiative. Act as a key liaison with the corporate workplace team for in-office space planning. Maintain and manage distribution lists, communication channels, and other similar tools, serving as a central point of contact for general team communications. Engage in extensive cross-functional communication and collaboration with internal teams and external partners across multiple countries and time zones.

What You’ll Bring Must-Have Qualifications: Experience in an administrative or executive assistant role. Exceptional communication and interpersonal skills, essential for building strong internal and external relationships. A direct and candid communication style that fosters clarity and efficiency. Proficiency in Google Suite is required. Ability to exercise discretion and maintain confidential information with the utmost integrity. Responsiveness and the flexibility to work across multiple time zones and occasionally on weekends when necessary. A keen understanding of how to prioritize, organize, and respond effectively to dynamic demands. A genuine interest in film, TV, and entertainment. Highly organized, thorough, and proactive, with a willingness to tackle any task. Demonstrated ability to be scrappy, resourceful, and relentless in finding solutions. The capacity to juggle multiple priorities and consistently meet tight deadlines.

Nice-to-Have Qualifications Previous experience working with global and matrixed teams is highly preferred. Client Description Our Client is the world’s leading streaming entertainment service. Headquartered in California, they’re proud of their unique company culture. This organization has offices all over the world, and has continued to grow for almost 25 years. They now play an active role in production and distribution of original and award-winning content. Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.