Executive Assistant (111419-0426)
Posted 3 days ago by University of Warwick
£30,378 Per year
Undetermined
Undetermined
Coventry, England, United Kingdom
Summary: The Executive Assistant will provide essential support to the Executive team, Operations Director, and Executive Officer at Warwick Global Academy, ensuring efficient departmental operations. This role involves managing HR and finance processes, coordinating reporting activities, and addressing facilities matters. The successful candidate will thrive in a dynamic environment, contributing to the strategic and operational priorities of the department. Experience in a customer-focused office, particularly in Higher Education, is preferred.
Key Responsibilities:
- Provide day-to-day support to the Executive team, Operations Director, and Executive Officer.
- Support HR and finance processes.
- Coordinate reporting activities.
- Liaise on facilities and estates matters.
- Contribute to the smooth delivery of strategic and operational priorities.
Key Skills:
- Experience in a busy, customer-focused office environment, ideally within Higher Education.
- Proficiency in Microsoft Office and systems such as Success Factors, Opera, and SAP.
- Strong organizational and time-management skills.
- Ability to prioritize workload and respond to changing demands.
- Attention to detail and ability to work accurately to deadlines.
Salary (Rate): £30,378.00 yearly
City: Coventry
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
About The Role
Informal Queries
For informal queries about the role, please contact Joanne Scarr (Executive Officer) at Joanne.scarr@warwick.ac.uk
Flexible Working
We will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time.
Background Checks
This role will require a Enhanced DBS Check with Child's Barred List. If you are included on a child barred list, you will be breaking the law by applying for this role.
The Executive Assistant will provide day-to-day support to the Executive team, Operations Director, and Executive Officer within Warwick Global Academy. The post holder will play a key role supporting the efficient and effective operation of the department, contributing to the smooth delivery of strategic and operational priorities. Responsibilities will include supporting HR and finance processes, coordinating reporting activities, and liaising on facilities and estates matters.
About You
The successful candidate will have experience working in a busy, customer-focused office environment, ideally within Higher Education. They will be confident in carrying out a range of administrative tasks, using Microsoft Office and systems such as Success Factors, Opera and SAP to support the day-to-day running of the department. They will have strong organisational and time-management skills, with the ability to prioritise their workload and respond effectively to changing demands. Attention to detail is essential, along with the ability to work accurately to deadlines and follow established policies and procedures. For details on the experience and skills required, please refer to the job description attached as a PDF below.
About The Department
This is an exciting time to join Warwick Global Academy as we expand and enhance our portfolio of programmes. With extensive experience in preparing international students for academic success, we have supported thousands of students from around the world in progressing to degree studies at Warwick and beyond. Our department delivers a diverse range of high-quality programmes, including the International Foundation Programme, Pre-Sessional and In-Sessional English provision, Warwick Summer School, Warwick Pre-University Summer School, and a portfolio of short courses for the international market. Each of these plays a vital role in equipping students with the academic skills, language proficiency, and subject knowledge they need to succeed. We are in a dynamic period of growth, developing new programmes that align with the evolving needs of students and institutions worldwide. We are committed to continuously enhancing both the student experience and the working environment for our staff. Our department plays an active role in shaping Warwick’s Education and Student Engagement strategy, working closely with university-wide initiatives to drive innovation and excellence. With ambitious expansion plans ahead, we are seeking talented individuals with strong sector expertise to help shape the next phase of our development.
About The University
We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK. Additionally, 92% of our research is rated world-leading or internationally excellent. Find out more about us at warwick.ac.uk/about/.
World University Ranking 2026, Complete University Guide 2026 Research Excellence Framework 2021
How to Apply
CLOSING DEADLINE: Thursday 28th May 2026 at 11:55pm (UK Time)
To apply, please click APPLY below and submit your application by the closing deadline. You will be asked to include a CV and cover letter. Within these documents, please:
- Outline your employment and education history (including your most recent employment).
- Outline the reasons for your interest in this position.
- Demonstrate how you meet the requirements of the role with clear reference to each of the essential and desirable criteria in the Job Description (PDF attached below).
Interview Date: 11th June 2026
Start Date: To be confirmed
Applications must be submitted by the closing deadline. Only applications submitted through our Careers Portal will be considered. You are welcome to include any careers breaks you may have taken (e.g. parental/caring/long-term sick leave). Please note that if you do not evidence the essential criteria, the hiring panel may not be able to shortlist your application. For guidance on how to format a cover letter, see here.
What we Offer
We Provide a Comprehensive Range Of Benefits, Including
- An attractive pension scheme.
- 26 days holiday plus University Christmas closure.
- Generous parental/adoption leave policy.
- Onsite childcare facilities.
- Excellent learning and development opportunities.
We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements.
We are proud to be a Living Wage employer.
Our Commitment to Inclusion
To find out more about our commitments to equality, diversity, and inclusion, please see: Our Commitments | University of Warwick
Job Description JD - Executive Assistant (111419).pdf – 166KB Opens in a new window
Right to Work in the UK
We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.