Events Project Manager - Welcome Coordinator - 3 days per week

Welcome Coordinator required for a 2-month assignment based at a university in east London

Job Type

• Temporary assignment - 3 days per week

Location

• East London

Salary

• From £18.59 per hour

We are looking for a Welcome Coordinator to support the planning and delivery of a January student welcome programme for a large higher education setting. This Welcome Coordinator role will focus on organising events, student-facing activity, cross-campus communications and operational logistics for a busy intake period. It is a fantastic opportunity for a highly organised Welcome Coordinator who enjoys working with multiple stakeholders and delivering a positive student experience.

Day-to-day of the role

• Coordinate the planning and delivery of a January welcome programme supporting approximately 1,000 new students.
• Organise campus setup, including decorations, wayfinding signage and the placement of welcome stands.
• Oversee the preparation and distribution of welcome bags, including stock checks, room bookings and student ambassador support.
• Schedule and support welcome and induction planning meetings with key internal stakeholders.
• Liaise with schools, institutes and central teams to gather welcome timetables, update guidance and ensure accurate information is shared.
• Manage the daily running of welcome activity, including staffing welcome stands, coordinating campus tours and supporting student enquiries.
• Help organise talks and information sessions for international and associate students, including room bookings and stakeholder coordination.
• Update printed and digital welcome materials, FAQs, web content, social media messaging and central student communications.
• Support the review and update of risk assessments and ensure key documents are available for event delivery.
• Monitor event activity and suggest practical improvements to increase student engagement and footfall.

Required skills & qualifications

• Experience in event coordination, student services, administration or project support.
• Strong organisational skills, with the ability to manage multiple workstreams and deadlines at the same time.
• Excellent written and verbal communication skills, with confidence working across a wide range of teams.
• Experience coordinating logistics such as room bookings, signage, stock distribution and on-site event setup.
• Ability to work collaboratively with internal stakeholders, external suppliers and student ambassadors.
• Strong attention to detail when preparing documents, guidance, schedules and communications.
• Confidence using digital tools and shared systems to manage content, updates and records.
• A proactive and flexible approach, with the ability to solve problems quickly in a fast-paced environment.
• Experience in a higher education or student-facing environment would be advantageous.
• Knowledge of risk assessment processes and event health and safety procedures would be beneficial.