Event Coordinator

Summary: The Event Coordinator role involves overseeing the planning and execution of corporate events and trade shows for a client in the Oil & Gas industry. This position is a full-time, one-year contract starting June 1st, requiring travel to London or Crawley offices. The coordinator will manage all aspects of events, ensuring budgets and timelines are adhered to while collaborating with various stakeholders.

Key Responsibilities:

• Oversee the planning and execution of in-person corporate events and trade shows in the UK and overseas.
• Own every aspect of an event, from venue choice to success metrics.
• Keep budgets and timelines under control at all times.
• Develop a complete understanding of the requirements for every event and trade show.
• Research vendors and make selections based on their creativity, quality, and cost.
• Manage attendee logistics, including rooming lists, transportation bookings, and customer support.
• Oversee administrative processes such as contracts, payments to suppliers, internal approvals, and reporting.
• Develop content for event materials and work with graphic designers to produce them.
• Handle day-to-day event operations, including order placements, vendor monitoring, and travel planning.
• Liaise with internal and external stakeholders for planning, execution, and participation.
• Collaborate with teams to develop individual strategies for each trade show and event.
• Project manage details to support timelines and keep deliverables on track.
• Oversee marketing and creative elements including messaging and imagery.
• Lead on-site event end-to-end.

Key Skills:

• Experience in event planning or coordination in a corporate environment.
• Proven track record of creative, successful events.
• Excellent organizational, communication, negotiating, and multitasking skills.
• Ability to remain calm under pressure and maintain a customer-service mindset.
• Bachelor’s degree in marketing or communications discipline.
• 3+ years of experience in event management with physical and virtual tradeshows and conferences.
• Hands-on corporate event planning and logistics experience, ideally within technology or energy industries.
• Self-starter and problem solver.
• Strong project management skills and attention to detail.
• Strong ability in MS PowerPoint and MS Excel.

Salary (Rate): undetermined

City: undetermined

Country: undetermined

Working Arrangements: undetermined

IR35 Status: inside IR35

Seniority Level: undetermined

Industry: Other