Event Coordinator and Administrator - Contract

Summary: We are seeking an enthusiastic and collaborative events coordinator and administrator to manage a year-round program of events at the office. The ideal candidate should excel in detail management and organization, capable of handling a busy schedule while maintaining strong relationships with stakeholders. Proficiency in both English and Mandarin is essential for success in this role.

Key Responsibilities:

• Liaise with internal and external teams to manage all event preparations and operations (e.g. venue booking/hire, send invitations, draft programme, running events etc.) and to ensure events accomplish successfully with business goals;
• Communicate with external guests to ensure the details of talks, travel and reimbursement;
• Organise office events e.g., coffee break, summer party, Christmas party etc;
• Manage site operations and day-to-day functions to ensure the office site runs smoothly, efficiently and compliance to company policies;
• Providing administrative support to staff and management including handling correspondence, scheduling meetings etc;
• Maintaining inventory of office supplies, placing orders and arrange for payments;
• Handle ad hoc requests and urgent cases to support business teams.

Key Skills:

• Well-organized with multi-tasking skills;
• Ability to communicate effectively and solve problems;
• Strong interpersonal and communication skills;
• Good working knowledge in MS Office;
• Proficient in speaking and written in English and Mandarin is essential.

Salary (Rate): undetermined

City: Edinburgh

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other