Early Careers Administrator

Please note that this role will close at 00:01 on Friday 27th June and therefore we advise getting your application in no later than midnight on Thursday 26th June.

About Ofcom

Ofcom is the regulator for the communications services that we use and rely on each day. We make sure people get the best from their broadband, home phone and mobile services, as well as keeping an eye on TV and radio. Our culture is clear – we live by our values: Empowerment; Excellence; Collaboration; Agility and Respect. These define how we work to deliver our purpose, now and in the future. The behaviours which support these values set the path for a fully inclusive and innovative culture at Ofcom. We focus not only on what we do, but how we do it. We pride ourselves on being an organisation of people who genuinely care about helping others.

About the team you’ll be part of

Ofcom has a large, complex, and centrally driven change agenda to deliver which the People & Culture function are at the heart of. The scope of this change agenda includes but is not limited to:

• Growing the organisation at pace to deliver new accountabilities for regulating online harms
• Attracting, developing, and retaining diverse talent with the capabilities required for now and the future
• Continuing to leverage our diverse and inclusive culture
• Leading with agility, predicting, and adapting quickly to changes in the context in which we operate

The purpose and scope of the role

The Early Careers Administrator plays a crucial role in supporting the Early Careers Team in the delivery of our Early Careers programmes, including Graduates, Apprentices, Interns and Work Experience. Reporting to the Senior Talent Programmes Lead, and working closely with the Early Careers team and internal and external stakeholders, the Early Careers Administrator provides administrative support across the programmes. This includes the day-to-day operations of Early Careers recruitment, onboarding and programme management to ensure Ofcom is building a high performing, diverse and inclusive future talent pipeline. This is a 6-month fixed term contract.

Your Key Responsibilities

• Own and manage all requests for Work Experience, supporting colleagues to follow our Work Experience process and ensure that students benefit from a valuable placement with Ofcom.
• Engage with colleagues who are interested in enrolling onto an apprenticeship as part of upskilling in their role, providing them with information and guidance on appropriate apprenticeship standards and liaising with apprenticeship providers and our Learning & Development team as necessary, supported by the Senior Talent Programmes Lead
• Work with the Early Careers and Communications teams to produce regular communications updates on the activities and successes of our programmes across internal and external audiences.
• Provide administrative and logistical support to the Early Careers team including arranging meetings, scheduling activities, room bookings and travel/accommodation bookings for Early Careers events.
• Support the Early Careers team with programme activities to ensure a seamless experience across assessment centres, onboarding, rotations, performance, development, and retention.

The skills, knowledge and experience you’ll need for success

• Executing Plans: Highly organised and comfortable with multi-tasking and prioritising to execute plans and meet competing deadlines
• Delivers operational tasks to a high standard using established processes and procedures
• Articulating Ideas: Drafts clear and accurate documents, with support where required
• Harmonising Work: Effectively communicates with stakeholders in a clear and respectful manner, contributing to a positive work environment
• Owning Accountabilities: with the ability to work both independently (i.e. with minimal supervision, high attention to detail and following tasks through from start to finish) and as an effective team member
• Other skills: Proactive and enthusiastic approach in offering help and support to others
• Develops relationships within the team and more broadly across Ofcom
• Embraces empowerment
• Is respectful, agile, focuses on excellence and collaborates with others
• Shares own views and articulates ideas respectfully to provide diversity of thought
• Experience in working within a People/HR team in either an administrative or support role
• Good working knowledge of IT applications skills including Word, Excel, and Outlook
• Desirable Previous experience working in Early Careers

Inclusivity Statement

At Ofcom we prioritise inclusive and diverse recruitment in order to truly reflect the society we represent. Where positions are listed as full time, we remain open to reduced hours, part-time arrangements, job shares and other flexible working options from day one of employment. We warmly welcome applications from candidate returning to work after a break – for whatever reason. As a disability confident employer, we offer interviews to any disabled applicant who meet essential criteria for advertised roles. Learn more about the scheme here. If you need information in an alternative format or have specific preferences, please contact our recruitment team at resourcing@ofcom.org.uk or call 0330 912 1378.