Description
Executive Assistant to CEO (6-Month Maternity Cover)£70,000 - £75,000 + Benefits Chiswick, London (2-3 days per week in office) 6-Month Fixed-Term Contract with Likely Extension to 12 MonthsAn exciting opportunity has arisen for an experienced Executive Assistant to join a global, technology-led entertainment business on an initial 6-month maternity cover contract, with a strong likelihood of extension for a further six months.
This is a highly visible role supporting the CEO and senior leadership team of a fast-paced, international organisation. The successful candidate will act as a trusted partner, ensuring the smooth running of executive activities while driving operational excellence, supporting key business initiatives, and helping to foster a positive company culture.
The Role
The Executive Assistant will provide high-level administrative, operational and strategic support to the CEO and wider leadership team. Working in a dynamic, international business, they will play a key role in managing priorities, coordinating projects, improving processes and ensuring leadership activities remain aligned to key business objectives.
Key Responsibilities
- Provide seamless 1:1 executive support to the CEO, managing complex and constantly changing diaries across multiple time zones.
- Coordinate international and multi-stop travel arrangements, including itineraries, visas, transfers and accommodation.
- Support, coach and manage a Junior Personal Assistant.
- Build strong relationships with senior stakeholders across the business, anticipating needs and identifying solutions before issues arise.
- Act as a trusted point of contact for both internal and external stakeholders.
- Collaborate with leadership teams to support day-to-day operations and strategic initiatives.
- Assist in driving key projects and business priorities on behalf of the CEO.
- Help ensure the leadership team remains focused on key objectives, deliverables and KPIs.
- Contribute to the development and maintenance of a positive, high-performing company culture.
- Identify opportunities to improve processes, efficiency and productivity across the business.
- Lead the planning and coordination of leadership events, offsites, company socials and customer-facing events.
- Organise and manage board meeting cadences, including agenda preparation, board papers, minute-taking, action tracking and follow-up.
- Provide support across operational, HR and marketing-related projects as required.
- Prepare and manage confidential communications, reports and business-critical documentation.
About the Candidate
The successful candidate will be highly organised, commercially aware and comfortable operating at pace within a complex, global organisation.
Minimum 5 years' experience supporting C-suite executives as an Executive Assistant.
Experience working within an international organisation across multiple time zones.
Proven ability to manage competing priorities and remain calm under pressure.
Strong stakeholder management and relationship-building skills.
Excellent communication and organisational abilities.
A proactive, 'can-do' approach with exceptional attention to detail.
Passion for supporting strong organisational culture and employee engagement.
Experience coordinating leadership meetings, projects and business initiatives.
High degree of discretion when handling sensitive and confidential information.
This is an excellent opportunity for a highly capable Executive Assistant who thrives in a fast-moving environment and enjoys working at the heart of a leadership team, helping to drive business success and operational excellence.