Document Controller

Document Controller

Warwick (2 days onsite)

3 Month Contract (Possible long-term opportunity)

Our client, a dynamic player in the energy sector, is seeking a skilled Document Controller to join their exciting Project Controls Team within the Construction Directorate. This is a remarkable opportunity to contribute to the management of vital project documentation, supporting the organisation's vision of accelerating a clean, secure, and affordable energy future through world-class interconnection and offshore assets.

Responsibilities

• Maintaining accurate and up-to-date records of all project documentation, ensuring compliance with data security and Document Control Procedures.
• Acting as the single point of contact for all Document Management matters across assigned projects.
• Designing, implementing, and maintaining secure information flow processes to facilitate project delivery.
• Providing first-line assurance of information quality when interfacing with contractors, vendors, and subcontractors.
• Reviewing, developing, and authoring process documentation and training materials related to Document Management.
• Delivering training and ongoing support to both internal and external stakeholders on the use of Document Management Systems.
• Conducting quality assurance reviews to ensure compliance with relevant standards, including ISO 19650.
• Developing and administering SharePoint sites to enhance collaboration.
• Creating and maintaining document control dashboards for clear visibility of document status and performance.
• Supporting procurement activities by advising on Information Management requirements.

Essential Skills and Experience: The ideal candidate will possess the following qualifications and skills:

• A minimum of 2 years of document control experience.
• Proven experience with at least one Electronic Document Management System (EDMS), such as Aconex.
• Strong document management skills, ideally gained within project management or engineering/construction environments.
• Proficiency in Microsoft Office applications, particularly advanced knowledge of SharePoint (site creation and administration).
• Experience using Power BI to develop automated reports and dashboards.
• Demonstrated ability to engage effectively with both internal and external stakeholders.
• Strong interpersonal skills, with the ability to build lasting relationships across all levels of the organisation.
• Highly organised self-starter with excellent attention to detail and the ability to manage multiple priorities.
• Skilled in authoring and reviewing process documentation and work instructions.