About the Role
As Document Controller, you'll be responsible for managing the flow of project documentation — drawings, RAMs, quality records, and correspondence — ensuring information is accurately logged, version-controlled, and distributed to the right people at the right time, supporting our project and commercial teams across groundworks, earthworks, basements, and civil engineering projects.
Key Responsibilities
- Manage the receipt, logging, distribution, and filing of project documentation, including drawings, specifications, RAMs, and correspondence.
- Maintain accurate document registers and ensure version control across all live projects.
- Upload, organise, and manage documents within the company's document management system (e.g. SharePoint or similar platforms).
- Ensure documents are formatted, named, and filed in line with company and client standards.
- Track document approval workflows, following up on outstanding actions and approvals.
- Support project and commercial teams with the timely retrieval and distribution of documentation.
- Liaise with clients, consultants, and subcontractors regarding document submissions and requirements.
- Maintain confidentiality and security of sensitive project information.
- Support internal and external audits by ensuring documentation is complete, accurate, and readily accessible.
- Assist with general administrative tasks to support the wider project team.
Experience
- Experience as a Document Controller, or in a similar administrative/document management role, ideally within construction or civil engineering.
- Experience using document management systems (e.g. SharePoint, Viewpoint, Asite, or similar) is beneficial.
- Familiarity with construction project documentation (drawings, RAMs, quality records) is an advantage.
Knowledge
- Understanding of document control processes and version control principles.
- Awareness of construction project workflows and the types of documentation involved.
- Basic understanding of data protection and confidentiality requirements when handling project information.
Qualifications
- GCSEs (including Maths and English) or equivalent.
- Relevant qualification or training in document control or administration is desirable but not essential.
Skills
- High level of accuracy and attention to detail.
- Strong organisational skills, with the ability to manage multiple documents and deadlines.
- Proficiency in Microsoft Office (particularly Excel, Word, and Outlook) and document management software.
- Good written and verbal communication skills.
- Ability to work independently and prioritise tasks in a fast-paced environment.
- A proactive, methodical approach with strong problem-solving skills.
- Ability to build good working relationships with project teams, clients, and subcontractors.
Why Work for Us
Join a young, ambitious, and fast-growing civil engineering company delivering complex projects across the UK and Europe.
Be part of a business known for hitting deadlines, staying on budget, and delivering to the highest industry standards.
Work on exciting, high-profile projects including advanced manufacturing and data centre developments.
A professional, hands-on team environment where your contribution is valued and your development supported.
Genuine opportunity to grow with the company as it establishes itself as a leading player in the industry.