Document Controller

Focus of the role

• Document Management: Creating, maintaining, and organizing project documents. This includes drawings, specifications, contracts, reports, permits, and correspondence.
• Version Control: Manage document revisions and ensure that current versions are readily accessible to project stakeholders.
• Document Distribution: Facilitate the distribution of documents to relevant stakeholders, such as architects, engineers, EPCM, contractors, and regulatory authorities. Ensure that the right people have access to the necessary documents.
• Filing and Archiving: Establish and maintain a systematic filing and archiving system, ensuring documents are stored securely and can be retrieved when needed for reference or audits.
• Quality Assurance: Verify documents adhere to project standards and requirements. Assist in document reviews to identify discrepancies or inconsistencies.
• Compliance and Record Keeping: Ensure the project complies with regulatory and contractual document management requirements. This includes tracking and documenting all project-related correspondence and approvals.
• Document Retrieval: Retrieving specific documents when requested by project team members, auditors, or external parties
• Communication: Act as a bridge between different project stakeholders, conveying information and updates related to document status and availability.
• Training and Support: Provide training and support to EPCM, contractors and team members on document management processes and systems

Profile

• Degree in civil or mechanical engineering or comparable degree program
• Experience in Document management (e.g., Omega, ACC) beneficial
• Experience and certification as project manager (e.g., PMI) beneficial
• Experience in large scale, fast paced construction projects
• Proactive, with the ability to identify potential issues before they arise
• Openness to new topics and challenges in technically complex situations ‘agile mindset’
• Excellent organizational and multitasking skills
• Business fluent in English

Conditions:

• Language: English
• Start: asap
• Scope: 5 man-days per week
• Location: 50% in Stockholm or Boden, 50% remote