Document Control Administrator III

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist with set-up, close-out, and archiving project files in electronic repositories
• Load updated project and engineering documents and drawings to document repository
• Print 11 x 17 Project Binders for Project Engineers
• Update hard-copy volumes when documents are revised
• Print charts and drawings on large format plotter
• Edit Visio files as requested (Safety Plot Plans)
• Scan and file documents in appropriate electronic repository
• Maintain all documents according to records retention policy
• Send documents via certified mail using in-house mailing equipment
• Aid in operating and maintaining copy machines and printers in document control area generate Service Desk tickets as needed
• Other duties as assigned

BASIC/REQUIRED SKILLS

• Proficiency in all MS Office applications.
• Strong organizational skills, self-motivated and decisive – must be detailed oriented
• Ability to work independently and with a variety of personalities.
• Ability to multi-task and prioritize requests
• Strong communication skills; both verbal and written.

PREFERRED SKILLS

• 2 - 5 years’ experience with general office tasks. (scanning, sorting, filing, organizing)
• Experience with project document control systems is a plus.
• An understanding of engineering drawings and equipment documentation is a plus.
• Knowledge of SAP - DMS is an asset.
• Experience in an engineering or refinery environment a plus.

WORKING ENVIRONMENT/PHYSICAL DEMANDS

• Walk and carry drawings to engineering trailers
• Ability to lift 20 lb. document boxes and stack

IMPORTANT

• TWIC Card Required
• No daily PPE required