Summary: The Document Administrator will coordinate and manage project documentation within the organization, ensuring control, accessibility, and compliance with industry regulations. This role demands strong organizational skills and attention to detail, as well as proficiency in document management systems. The administrator will also support colleagues in adhering to document control procedures and collaborate with various stakeholders to ensure quality deliverables. Overall, the position is crucial for maintaining the integrity and efficiency of documentation processes.

Key Responsibilities:

• Ensure all information is recorded and retained on central document management systems.
• Maintain confidentiality and integrity of documents in compliance with industry regulations and company policies.
• Identify and report areas for process improvement and corrective actions as needed.
• Download drawings/documents from company repositories and collate information for client transmittals.
• Ensure documents are correctly categorized and filed per company standards and regulatory requirements.
• Act as a point of contact for all drawing and document control issues.
• Manage workload from UK business units to meet documentation requirements and deadlines.
• Ensure all documents follow the customer approval process as per the framework policy.
• Manage transmittals to customers in a timely manner and maintain records for approval status.
• Maintain standardized project folder structures and establish document repositories for easy access.
• Provide support to colleagues on document control procedures, tools, and systems.
• Collaborate with project managers, engineers, and stakeholders to confirm contract data transmittal requirements.
• Ensure high quality and compliance of all document deliverables to clients.

Key Skills:

• 5 X GCSE qualifications including Maths and English.
• Knowledge of Microsoft Office software (e.g., Microsoft Word, Excel, Outlook).
• Experience in Microsoft SharePoint.
• Excellent verbal and written communication skills.
• Typing accuracy and efficiency.
• Attention to detail for accurate documents and transmittals.
• Filing and organizational skills for document storage.
• Ability to work independently and as part of a team.
• Proven experience as a document controller or similar role.
• Knowledge of Electronic Document Management Systems (EDMS).
• Understanding of document management principles, practices, and standards.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal skills.

Salary (Rate): undetermined

City: Loughborough

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other