Distilleries Administrator - 12-month Fixed Term Contract
Posted 3 days ago by William Grant & Sons
Negotiable
Undetermined
Undetermined
Dufftown, Scotland, United Kingdom
Summary: The role of Distilleries Administrator is a 12-month fixed-term contract based at the Dufftown site, focusing on providing comprehensive administrative support to the Site Leader and leadership team. The position involves managing day-to-day operations, coordinating meetings, and supporting HR activities to enhance employee engagement and operational efficiency. The ideal candidate will possess strong organizational and communication skills, along with experience in administration or office management. This role offers a competitive salary and benefits aimed at promoting employee wellbeing.
Key Responsibilities:
- Providing extensive administrative support to the Site Leader, including diary management, correspondence, reports, and expenses.
- Organising travel arrangements and meetings, ensuring priorities are managed effectively.
- Overseeing office management duties such as mail handling, stationery and PPE ordering, pool car bookings, and maintaining compliance for vehicles and site properties.
- Coordinating meeting room diaries, catering, and accommodation through Guestline, while liaising with Visitor Centre teams.
- Supporting HR activities including notetaking, induction packs, wellbeing initiatives, and employee engagement events.
- Preparing accurate reports, presentations, and minutes for leadership meetings.
- Managing health surveillance appointments, site workwear orders, and charity initiatives.
- Updating IT systems and databases and ensuring timely correspondence with external organisations.
- Providing administration support to Dufftown LEF and processing bottle donation requests.
Key Skills:
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication skills, both written and verbal, with attention to detail.
- Experience in administration, office management, or a similar support role.
- Confidence in using IT systems and tools such as Concur & Egencia.
- A proactive approach to problem solving and the ability to work independently while being a collaborative team player.
- Discretion and professionalism when handling sensitive information.
Salary (Rate): undetermined
City: Dufftown
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
The Opportunity We’re looking for a Fixed Term Contract Administrator to join our Dufftown site on a 12-month basis. This is a fantastic opportunity to play a central role in supporting our Site Leader, leadership team, and employees, ensuring smooth day to day operations and contributing to the success of our distillery.
What you’ll be doing
- Providing extensive administrative support to the Site Leader, including diary management, correspondence, reports, and expenses.
- Organising travel arrangements and meetings, ensuring priorities are managed effectively.
- Overseeing office management duties such as mail handling, stationery and PPE ordering, pool car bookings, and maintaining compliance for vehicles and site properties.
- Coordinating meeting room diaries, catering, and accommodation through Guestline, while liaising with Visitor Centre teams.
- Supporting HR activities including notetaking, induction packs, wellbeing initiatives, and employee engagement events.
- Preparing accurate reports, presentations, and minutes for leadership meetings.
- Managing health surveillance appointments, site workwear orders, and charity initiatives.
- Updating IT systems and databases and ensuring timely correspondence with external organisations.
- Providing administration support to Dufftown LEF and processing bottle donation requests.
About You
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication skills, both written and verbal, with attention to detail.
- Experience in administration, office management, or a similar support role.
- Confidence in using IT systems and tools such as Concur & Egencia.
- A proactive approach to problem solving and the ability to work independently while being a collaborative team player.
- Discretion and professionalism when handling sensitive information.
What can we offer you? We offer a competitive salary and benefits which are designed to promote our employee’s financial wellbeing. Employees are also eligible to participate in a bonus plan. Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement. Private Healthcare and (remote GP service). Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice. Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. Our Life Assurance cover is a multiple of eight times your annual basic salary. Product allocation so that you can enjoy our fantastic portfolio of brands. Our Cycle to Work scheme allows you to hire a bike for an agreed length of time and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost. Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated. Learning resources to help you be your best self. This is a great opportunity to be at the heart of our Dufftown site, supporting both operational excellence and employee engagement. If you’re ready to bring your skills and energy to our team, we’d love to hear from you.