Digital Services Administrator

Job Overview Are you an experienced administrator looking for your next opportunity within a forward-thinking NHS organisation? At Frimley Health NHS Foundation Trust, we are seeking a proactive and highly organised Administrative Officer to join our busy Digital Services team. This is an exciting opportunity to play a key role in supporting the delivery of our Digital Strategy, working within a collaborative and supportive environment where innovation, teamwork and continuous improvement are valued. Working closely with the Digital Services Business Admin Manager, you will provide high-quality, flexible administrative support across the department, helping to ensure the smooth running of a wide range of digital and operational activities.

Main duties of the job

• Provide flexible and responsive administrative support across the Digital Services department
• Support the Business Admin Manager with day-to-day administration and routine back-office functions
• Assist with the coordination and administration of key Digital Strategy workstreams
• Organise meetings, prepare agendas, distribute papers and take accurate minutes
• Prepare, format and maintain professional documentation using Microsoft 365 applications
• Store, manage and share documents effectively using Teams and SharePoint
• Support effective communication and collaboration across the department
• Demonstrate the Trust’s values by working collaboratively, striving for excellence and embracing innovation and positive change

Working for our organisation This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract. Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Frimley Health Trust benefits on Vimeo

Detailed Job Description And Main Responsibilities We are looking for someone who:

• Has proven administrative experience with excellent organisational and communication skills
• Is confident using Microsoft 365 applications including Word, Excel, PowerPoint, Teams, OneDrive and Copilot
• Has experience supporting meetings, including preparing agendas and taking accurate minutes
• Can effectively manage competing priorities and work independently when required
• Builds positive working relationships with colleagues at all levels
• Enjoys working collaboratively as part of a team and demonstrates a flexible, adaptable and positive approach

For a full list of responsibilities and person specification requirements, please refer to the attached job description. The role is based at the Greenwood Offices at Heatherwood Hospital in Ascot, with a hybrid working pattern of at least two days on site and flexibility to work one day from home. This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.

Person specification Qualifications Essential criteria Administrative qualification (i.e. NVQ3) or equivalent experience of at least 3 years Skills & Knowledge Essential criteria Demonstrates good knowledge of MS O365 applications Demonstrates practical experience of providing admin support to a team Experience of organising and supporting online and face-to-face meetings including taking minutes/action notes Experience Essential criteria Demonstrates good administrative and communications skills Demonstrates flexible and adaptable and good team player