Democratic Services Officer

Key Responsibilities

• Provide administrative and governance support to boards, committees, panels, working groups and senior stakeholders.
• Prepare, publish and manage agendas, reports and supporting documentation.
• Attend meetings and produce accurate minutes, action logs and records of decisions.
• Provide advice on governance procedures, protocols, policies and organisational requirements.
• Review and quality-check reports and documentation, ensuring compliance with agreed standards.
• Draft reports, briefing papers, meeting summaries and governance-related documentation.
• Manage and maintain committee management and governance systems, including driving continuous improvements.
• Act as the primary point of contact for governance systems, liaising with internal and external stakeholders.
• Support meetings through the operation of audio-visual equipment, live streaming and recording technology where required.
• Maintain meeting schedules, work programmes and forward plans.
• Build effective working relationships with senior managers, stakeholders and external organisations.
• Identify and implement improvements to governance processes, procedures and administrative practices.
• Ensure documentation is produced accurately and within agreed timescales.
• Support the delivery of high-quality governance and decision-making processes across the organisation.