Decommissioning coordinator

Job Purpose

To support the coordination and delivery of decommissioning activities, helping the organisation provide effective services, insight and engagement for its stakeholders.

Team Purpose

• To shape, respond and react to industry issues and opportunities in a strategic, informed and effective way.
• To implement robust business-planning processes informed by insight, data and intelligence.
• To deliver differentiated market intelligence and leading insight across the energy industry.
• To support health, safety, environment and operations initiatives across the energy industry.
• To inform stakeholders of industry opportunities and challenges and help encourage investment in the UK energy system.
• To enhance value through operational support, industry initiatives and value-adding campaigns.

Key Responsibilities

Meetings, Forums & Working Groups

Programme & Project Coordination

Member & Stakeholder Engagement

Policy, Consultations & Industry Information

Guidance & Good Practice

Events & Stakeholder Activities

Meetings, Forums & Working Groups

• Coordinate the administration and delivery of decommissioning forums, networks, technical groups and task-and-finish groups.
• Arrange meetings, prepare and circulate agendas and supporting papers, record agreed actions and monitor progress against deadlines.
• Maintain forward plans, membership lists, terms of reference and relevant governance records.
• Work with internal and external contributors to ensure papers, presentations and updates are received and circulated within agreed timescales.
• Provide clear and timely information to group chairs, members and colleagues.

Programme & Project Coordination

• Support the Energy Operations Director in developing and maintaining plans for decommissioning projects, priorities and stakeholder activities.
• Monitor agreed actions, milestones, dependencies and delivery dates, escalating potential delays or issues appropriately.
• Coordinate contributions from industry partners, working groups and external stakeholders.
• Maintain accurate project records and prepare concise progress updates.
• Support the delivery of task-and-finish groups and other time-limited industry initiatives.

Member & Stakeholder Engagement

• Maintain regular and professional communication with operators, supply chain partners, regulators and other stakeholders.
• Respond to routine enquiries and direct technical or policy matters to the appropriate colleague.
• Gather stakeholder feedback, operational information and examples of industry good practice.
• Support engagement with relevant organisations, including government departments, regulators, industry bodies and professional institutions.
• Help ensure stakeholder views and priorities are accurately captured and communicated internally.

Policy, Consultations & Industry Information

• Support the coordination of responses to relevant government and regulatory consultations.
• Gather, organise and consolidate contributions from stakeholders and subject matter experts.
• Undertake research and prepare background information, summaries and briefing materials.
• Monitor relevant decommissioning developments and share useful information with the Energy Operations Director and wider team.
• Maintain organised records of consultation responses, correspondence and supporting evidence.

Guidance & Good Practice

• Support the development, review and publication of industry guidelines, reports and good practice materials.
• Coordinate input from technical specialists, industry partners and external stakeholders.
• Maintain review schedules, version control and approval records.
• Proofread and quality-check materials for accuracy, consistency and presentation.
• Work with colleagues to support the publication and communication of approved materials.

Events & Stakeholder Activities

• Support the planning and delivery of decommissioning conferences, webinars, workshops and other stakeholder-facing activities.
• Coordinate speakers, contributors, agendas, presentation materials and event information.
• Work with events and communications colleagues to ensure activities are effectively organised and promoted.
• Assist with attendee communications, joining instructions, presentation collation and post-event follow-up.
• Gather feedback and help identify improvements for future activities.

Candidate Requirements

Essential

Desirable

Essential

• Previous experience in a coordination, project support, administrative or stakeholder-facing role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to build effective working relationships with a range of internal and external stakeholders.
• A proactive and collaborative approach to work.

Desirable

• Experience within the energy, oil and gas, decommissioning or related industries.
• Knowledge of offshore operations and decommissioning activities.
• Experience coordinating meetings, working groups, events or industry forums.
• Understanding of regulatory, environmental or operational requirements within the energy sector.

Measures of Success

• Well-organised meetings, forums and working groups supported by accurate papers, records and action tracking.
• Agreed actions, project activities and stakeholder deliverables coordinated within required timescales.
• Accurate and accessible records, contact information and programme documentation.
• Timely and professional communication with stakeholders.
• Effective coordination of consultation input, guidance materials, events and stakeholder activities.
• Positive working relationships across the organisation and with external contributors.
• Increasing knowledge of the decommissioning sector and ability to provide reliable support with reduced supervision.
• Consistent delivery of a high-quality and responsive service.