Data Cleansing Administrator

Purpose of the role

We are looking for a detail-oriented Data Cleansing Administrator to join our client's People Chief Operating Office team, supporting an important data archiving and decommissioning project.

In this role, you will be responsible for reviewing, organising and cleansing large volumes of data, ensuring information is accurately classified, securely handled and prepared for migration into a new archive solution.

This is an excellent opportunity for someone with strong administrative and Microsoft Office skills who enjoys working with data, maintaining accuracy and contributing to a fast-paced, project-focused environment.

What You'll Do

• Review and cleanse large volumes of structured and unstructured data across Microsoft Office applications and electronic repositories.
• Identify duplicate, outdated, incomplete or unnecessary information and apply agreed data cleansing procedures.
• Categorise information for retention, migration, deletion or further review in accordance with established guidelines.
• Support the secure and accurate migration of cleansed information into a new archive solution.
• Review automated data cleansing reports, investigate discrepancies and escalate any issues or exceptions.
• Maintain accurate records of data reviewed, decisions made and actions completed to support audit requirements.
• Ensure sensitive and confidential information is handled securely and in line with data privacy requirements.
• Carry out quality checks to ensure data accuracy, completeness and compliance with agreed procedures.
• Work collaboratively with project colleagues and escalate any risks, data inconsistencies or technical issues.

The Skills you'll need

• Strong working knowledge of Microsoft Office applications, particularly Excel, Outlook, Word and PowerPoint.
• Previous experience working with large volumes of data, electronic documents or administrative records.
• Excellent attention to detail, with the ability to identify inconsistencies and maintain high levels of accuracy.
• Strong organisational skills and the ability to manage repetitive, high-volume tasks efficiently.
• Confidence following established processes, written guidance and data handling procedures.
• Ability to maintain accurate records, document decisions and support audit requirements.
• Good written and verbal communication skills, with confidence escalating issues when necessary.
• Ability to work independently, manage competing priorities and meet deadlines.
• Willingness to learn new systems, tools and processes quickly.
• Previous experience in data cleansing, data migration, records management or information governance would be advantageous.
• An understanding of data protection, confidentiality and records retention requirements would be beneficial.
• Experience supporting project delivery, data reconciliation, testing or UAT would be desirable.