Corporate Governance Administrator
Posted 2 weeks ago by NHS Scotland
Negotiable
Undetermined
Hybrid
Edinburgh, Scotland, United Kingdom
Summary: The Scottish Ambulance Service is seeking a skilled Corporate Governance Administrator on a fixed-term contract until March 31, 2026. The role involves supporting the Corporate Governance Team by managing administrative functions, coordinating meetings, and ensuring compliance with service policies. The ideal candidate will possess strong communication skills and experience in administrative environments, particularly within the NHS.
Key Responsibilities:
- Support the Corporate Governance Team and other directorate colleagues.
- Establish and maintain a coordinated infrastructure and support system aligned with service policies.
- Assist in delivering key aims and objectives of the Chief Executive’s Office.
- Provide secretariat functions at meetings, including minute-taking and action monitoring.
- Manage office administration functions, including mailbox and diary management for Executive Directors.
- Develop, implement, and maintain business support systems and processes.
Key Skills:
- Excellent verbal and written communication skills.
- Experience in taking and transcribing minutes of complex meetings.
- Ability to work under pressure and collaboratively in a multi-disciplinary team.
- Comprehensive experience in administrative and secretarial environments.
- Proficiency in Microsoft Office applications, particularly Excel.
- Self-motivated and enthusiastic with strong team working skills.
Salary (Rate): undetermined
City: Edinburgh
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Location: National Headquarters/Hybrid Remote
Employment type: Fixed Term to 31 March 2026
The Chief Executive’s Office Is Looking For a Professional And Experienced Administrator To Join The Scottish Ambulance Service On a Fixed Term Contract. The Post Holder Will Support to the Corporate Governance Team and other directorate colleagues by establishing, developing, and maintaining a coordinated infrastructure and support system which is aligned to the Services’ Policies. Support the delivery of the key aims and objectives of the of the Chief Executive’s Office including activities related to Corporate Governance, and other key workstreams, where required. Work closely with the Corporate Governance Officer/Deputy Board Secretary to provide a robust secretariat function at relevant meetings as required, including taking and producing minutes and take/monitor follow up actions. Deliver robust office administration functions, including mailbox and diary management for Executive Directors. The preferred candidate must have excellent verbal and written communication and interpersonal skills with the ability to work well under pressure and collaboratively as part of a multi-disciplinary team. You will have experience of taking and transcribing minutes of complex meetings. You will require a degree of flexibility and adaptability to provide high quality support to the Directorate, ideally having gained experience within the NHS. With comprehensive experience and understanding of administrative and secretarial environments, you will be expected to develop, implement, and maintain business support systems and processes, working to tight deadlines and producing high quality work with strong attention to detail. You should be computer literate with experience in all Microsoft applications and databases in particular Microsoft Office and Excel. This role is suitable for someone who is self-motivated and enthusiastic with well-developed team working skills. Interviews will be held on 08 July 2025 Informal enquiries relating to this post should be made to Julie Kerr, Corporate Governance Officer NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.