Contracts Administrator
Posted 1 day ago by eTeam Workforce Limited
Negotiable
Undetermined
Undetermined
Egham, UK
Summary: The Contracts Administrator provides essential internal support and guidance to sales teams across EMEA, ensuring compliance with company policies regarding order processing. This role involves managing document administration, assisting sales with client data for contracts, and ensuring adherence to legal and corporate standards. The position also includes collaboration with various departments to enhance processes and support contract management. Daily responsibilities encompass reviewing order submissions, managing communications, and executing special projects as needed.
Key Responsibilities:
- Process incoming requests from various departments for assistance.
- Manage the team Outlook inbox, prioritizing emails by urgency and importance.
- Review and activate incoming order submissions for completeness and accuracy.
- Assist Sales with client data for contract creation.
- Ensure compliance with legal empowerment Matrix for order agreements.
- Maintain compliance with corporate policy regarding document administration.
- Execute special ad hoc projects to fulfill business requirements.
- Collaborate with manager and global team for continuous improvement.
- Prepare communications and liaise with global Contracts Department and Sales teams.
- Support Contract Manager in providing first line of support to Sales on contract issues.
Key Skills:
- Strong organizational and document management skills.
- Excellent communication and collaboration abilities.
- Attention to detail and accuracy in order processing.
- Understanding of corporate compliance and legal standards.
- Ability to manage multiple priorities effectively.
- Experience in sales support and contract management.
Salary (Rate): undetermined
City: Egham
Country: UK
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
The Contract Specialist's provide internal support & guidance to a region of sales people ensuring orders are in compliance with company policy. In this position on a daily basis you will work with colleagues across EMEA working in Sales, Deal Hub, Consulting, Events, Legal and Order management.
Document Administration:
Effectively process incoming requests from departments for assistance (Sales, CFS, Controller, Deal Hub, Corporate Pricing, Contracts Negotiators, Corporate Legal, Consulting, Events, Client Compliance, etc.). Manage the team Outlook inbox by ensuring emails are prioritized by urgency and importance once approvals are received.
Via Client effectively review and activate incoming order submissions for completeness, accuracy, and conformance to Gartner standard contract guidelines.
Assist Sales using Client case requests to ensure accurate client data is used when creating contracts
Signing authority for order agreements and 100% compliance with legal empowerment Matrix.
Ensure compliance with corporate policy regarding document administration, including any non-standard items, such as legal term changes, non-standard SDs, non-standard pricing, and non-standard billing terms have been approved.
Execute any and all special ad hoc projects initiated to fulfil business requirements.
Collaborate with manager and global team to seek continuous improvement & innovation to department processes.
Prepare instructive communications to and liaise with global Contracts Department, Client Financial Services, Sales teams in fulfilment of above responsibilities.
Sales Support:
Support of Contract Manager in providing first line of support to Sales on all issues relating to sales contracts and requests for contracts, escalating to senior staff as required