Contracts Administrator - Healthcare
Posted Today by Artic Building Services Limited
Negotiable
Undetermined
Undetermined
Dartford, England, United Kingdom
Summary: The role of Contracts Administrator at Artic Building Services Ltd involves managing the daily administration of recently awarded contracts from the head office in Dartford. The successful candidate will be responsible for coordinating and overseeing paperwork and processes related to service and maintenance contracts, ensuring compliance and effective communication with engineers and subcontractors. This position requires strong organizational skills and proficiency in Microsoft Office applications. The role is pivotal in supporting the Contract Manager and maintaining high standards of service delivery.
Key Responsibilities:
- Administer recently awarded contracts and manage associated paperwork and processes.
- Coordinate and manage reactive and PPM works in line with contract performance measures.
- Provide support to the Contract Manager, communicating feedback on works progress.
- Audit core company and client reports to ensure compliance and fluid invoicing.
- Prioritize and multi-task to meet strict deadlines while maintaining communication with engineers and subcontractors.
- Ensure invoicing of all works is completed within company timeframes.
- Raise quotes as per the costing sheet from the Contract Manager.
- Fulfill health and safety responsibilities as part of the team.
Key Skills:
- Organized and confident with a proactive approach.
- Due diligent and accurate in work.
- Efficient in Microsoft Word, Excel, and Outlook.
- Good people skills for managing engineers.
- Experience in a service and maintenance environment (preferred but not essential).
- Understanding of CAFM systems (preferred but not essential).
- Able to work under pressure and adapt to various contract demands.
- IT literate, capable of producing detailed reports.
Salary (Rate): undetermined
City: Dartford
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Job Description
Job Role : Administrator
Location: Dartford
Hours: Monday - Friday, 8AM to 5PM
Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public.
In order to support this growth, the business requires a Contracts Administrator, to operate from our head office in Dartford, administrating recently awarded contracts. To this end the successful candidate will be pivotal in taking ownership for the daily administration of paperwork and processes associated to these contracts.
Skills Required
- Organised
- Confident
- Pro-active
- Due diligent / Accurate
- Efficient in Microsoft Word, Excel and Outlook
- Have good people skills and be able to manage engineers
Job Duties
- Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential.
- Preferably experience in using and understanding a CAFM system.
- Ability to Co-ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
- Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
- Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
- Ability to work under pressure to achieve required Client + Contract Service Level.
- To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
- Adaptable to a variety of works and contract demands.
- Have a logical and organised method to the 100% completion of all works.
- Able to prioritise and multi-task to a high level, whilst achieving strict deadlines.
- Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
- IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
- Ability to work overtime if and when required.
- Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent.
- Be the focal point for ensuring PPM’s are raised with monthly hrs tracked and closed with applicable updates checked with the Contract Manager.
- Raise all quotes, as per costing sheet from Contract Manager
Health And Safety
As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.
The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.